Office Manager (Internal Applicants Only)

City of East Point•Ga, GA

10h•Onsite

About The Position

This position is responsible for a wide variety of routine clerical and administrative duties. Work includes assisting the Economic Development staff with a variety of tasks. The purpose of this position is to support the efficient operation of the department through coordination of a wide variety of administrative and clerical duties. Contacts are typically with co-workers, developers, real estate brokers, design professionals, and the general public to give and exchange information and provide services.

Requirements

Associate’s degree or minimum two (2) years of college required
Knowledge of Microsoft Office Software required
Must possess a good mathematical aptitude
Knowledge of general office principles and practices
Skill in operating modern office equipment
Skill in computer applications for word processing, spreadsheets and presentations
Skill in organizing and maintaining filing systems
Skill in oral and written communications
Ability to handle multiple interruptions, adjustments to priorities throughout the day and meet critical deadlines
Ability to use tact and courtesy in dealing with the general public as well as various businesses and developers
Ability to research public records, interpret and apply information appropriately
Ability to transcribe reports and business correspondence
Ability to understand and accurately carry out oral and written instructions
Ability to maintain confidentiality

Nice To Haves

three (3) years of administrative experience in a banking, mortgage company, or Chamber of Commerce environment preferred
general secretarial and administrative skills a plus

Responsibilities

Processes and handles department payroll
Greets visitors and receives and responds to inquiries verbally and in writing; directs visitors/callers to appropriate person or department
Provides clerical and administrative support for the Economic Development Director
Codes and submits purchase invoices for department; issues purchase orders
Organizes and maintains files, and various databases
Prepares statistical and financial reports as necessary
Processes timesheets, employee reimbursements, and worker’s compensation claims
Coordinates meetings for staff as needed
Receives, sorts and distributes mail
Orders general office supplies
Enters requisitions for department account payables and receivables
Assists in the purchase of new equipment
Coordinates meetings for economic development staff as needed
Assists with target marketing initiatives, including print media ads
Serves as recording secretary for various group meetings; attends meetings and transcribes minutes
Researches public records to determine legal description of properties
Assists with maintenance and design of department web site
Performs other duties as assigned