Office Manager

Sienna Senior Living • Oshawa, ON

2h • CA$49,117 - CA$61,397 • Onsite

About The Position

Office Manager (Full-time 8:00am-4:00pm) Aspira Bartlett Oshawa 55+ Lifestyle Apartments Salary $49,117 - $61,397 This posting is for a new position. At Sienna Senior Living, our commitment to enhancing the daily lives of our residents. Integral to this mission are our dedicated leaders and their teams who oversee vital functions such as culinary services, housekeeping, maintenance and administrative functions. These roles are not just jobs; they embody the heart and soul of our purpose-drive culture, one that is centered on cultivating happiness in daily life! We are currently seeking exceptional individuals to fill a key management position, a role that is pivotal in bringing our core values of positivity, accountability, community, and caring to life. In this capacity, the Office Manager plays a crucial role of the day-to-day administrative functions and processes at a Lifestyle Apartments. This role is responsible for creating an enriching experience for both Team Members and Residents, fostering an environment where every individual feels valued and cared for. In this role, you will oversee Tenant Accounts, Accounting procedures, processes and records, bi-weekly payroll submissions and other administrative functions.

Requirements

• Diploma in Business Administration, Accounting, or a related discipline
• Highly skilled in MS Office (Outlook, Excel, Word)
• Good understanding of HRIS, Yardi, and PCC systems
• Exceptional organizational skills and meticulous attention to detail, consistently meeting deadlines
• Robust problem-solving abilities
• Well-versed in payroll processes, including time and attendance systems, and HR practices
• Knowledgeable about non-union and employment legislation related to pay
• Must successfully pass a Vulnerable Sector Check and/or Criminal Record Check applicable to the appropriate province

Responsibilities

• Facilitate the move-in and move-out processes for residents and their families, ensuring the completion and compliance of necessary documents such as contracts, adhering to both organizational and legal standards
• Handle the processing of annual rent and additional charges to tenant's accounts
• Generate billing for residents, and manage the reconciliation of invoices, payments, and tax documents
• Address and resolve financial inquiries or concerns from residents, their families, and vendors, escalating complex issues to higher management as needed
• Keep precise records, provide monthly reports, and explain any discrepancies in accounts receivable and payable transactions
• Oversee a petty cash system
• Create and manage Purchase Orders and maintain purchase journals
• Compile and submit bi-weekly payroll reports for timely payroll processing
• Support with 24/7 concierge services for tenants to contact in case of emergency during office hours

Benefits

• A competitive salary and vacation package
• Health & Dental benefits program
• RRSP with employer match
• Share Ownership and Reward Program (SOAR)
• Employee Share Purchase Plan with company match
• Continuous learning and growth
• A welcoming culture that values diversity and differing perspectives, experiences and beliefs

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree