Office Manager

University of South Florida•Tampa, FL

9d•Onsite

About The Position

The Office Manager/Executive Assistant provides administrative support to ensure efficient office operations by serving as the eyes and ears of the office director—providing information, answering questions, and responding to requests. This position works with sensitive information and must exercise discretion to maintain confidentiality and security, while ensuring compliance with privacy policies and regulations. The Office manager is responsible for meeting deadlines and adapting to changing priorities. The role is expected to maintain workflow by analyzing and refining standard operating procedures, including scheduling, communications, and office layout. The individual manages calendars for the senior staff, makes travel arrangements, and coordinates internal and external resources to expedite workflow. Additionally, the position oversees and supports the achievement of organizational goals while upholding best practices aligned with institutional standards.

Requirements

Must exercise discretion to maintain confidentiality and security.
Must ensure compliance with privacy policies and regulations.
Must be responsible for meeting deadlines and adapting to changing priorities.
Must manage calendars for senior staff.
Must make travel arrangements.
Must coordinate internal and external resources to expedite workflow.
May be subject to a Level 1 or Level 2 criminal background check.

Nice To Haves

Analyzing and refining standard operating procedures, including scheduling, communications, and office layout.

Responsibilities

Provide administrative support to ensure efficient office operations.
Serve as the eyes and ears of the office director, providing information, answering questions, and responding to requests.
Maintain confidentiality and security of sensitive information.
Ensure compliance with privacy policies and regulations.
Meet deadlines and adapt to changing priorities.
Maintain workflow by analyzing and refining standard operating procedures, including scheduling, communications, and office layout.
Manage calendars for senior staff.
Make travel arrangements.
Coordinate internal and external resources to expedite workflow.
Oversee and support the achievement of organizational goals.
Uphold best practices aligned with institutional standards.