Office Manager

Darling Ingredients•North Baltimore, OH

6d•Onsite

About The Position

The Office Manager is responsible for managing the daily workflow of a variety of documentation and related computer information, greeting visitors, answering phones, and providing additional support to other departments as directed by the General Manager. This role involves managing and/or performing functions of a plant office, including accounts payable, sales, payroll, local HR functions, personnel records, safety program record keeping, fleet performance and inventory records, product quality, and general clerical functions of operations. The Office Manager also serves as a liaison with the Corporate Office on administrative matters, ensuring the proper flow of information and maintaining required records and office supplies/equipment. Purchasing-related functions in the Oracle system, including issuing purchase orders and processing raw material receipts, are also part of the responsibilities. The role requires regular computer use for data input, maintenance, and transfer, including HRIS information into Oracle and handling documentation for finished product shipments. In larger operations, the Office Manager may supervise clerical staff; in smaller operations, they perform all plant office tasks. A strong emphasis is placed on safety, requiring familiarity with and observation of all company safety rules and regulations, recognizing safety as a top company priority, and attending safety meetings. Other duties as assigned.

Requirements

High School diploma or GED equivalent.
Minimum of 2+ years of office experience, preferably in a manufacturing or plant setting.
Detail oriented; highly organized.
Ability to work well with internal staff and external customers.
Exceptional written and oral communication skills.
Self-starter; self-motivated.
Pleasant demeanor in dealing with visitors and receiving phone calls.
Good math and computer skills.

Nice To Haves

College degree preferred.
Experience working in management would be a plus.
Experience managing others strongly preferred.
Experience working in Oracle or other HRIS system helpful.

Responsibilities

Manages and/or performs functions of plant office including accounts payable, sales, payroll, local HR functions, personnel records, safety program record keeping, fleet performance and inventory records, product quality and the general clerical functions of operations.
Serves as liaison with Corporate Office on administrative matters.
Responsible for maintaining proper flow of information from plant to Corporate Office in compliance with established laws, regulations, and procedures.
Maintains required records in accordance with established procedures.
Maintains office supplies and equipment.
Handles a variety of purchasing-related functions in the Oracle system, including the issuance of purchase orders, processing raw material receipts, payroll functions, etc.
Regularly works on the computer for purposes of inputting, maintaining and/or transferring data to our Corporate Offices.
Includes inputting HRIS information into Oracle as well as handling other computer-related needs for the facility such as finished product shipments documentation.
In larger operations, supervises clerical staff persons engaged in data entry, reception and other clerical support activities; in smaller operations, performs all tasks associated with the plant office.
Responsible for being familiar with and observing all company safety rules and regulations.
Recognizes that safety is top company priority.
Attends regularly scheduled safety meetings.
All other duties as assigned.