Office Manager

Fermented Food Holdings, Inc.•Madison, WI

27d•Onsite

About The Position

At Fermented Food Holdings (FFH), we are passionate about the power of great food to improve lives. Through high-quality, delicious fermented products, we make the unique benefits of fermented foods more accessible while helping shape the future of food. We value talent, creativity, and authenticity, and we are committed to building a diverse, inclusive workplace where every contribution matters. Join us in making a meaningful impact in a growing industry and helping create a healthier, happier world - one bite at a time. At Fermented Food Holdings, every role contributes to both individual growth and the success of the organization. We are seeking a dependable, detail-oriented Part-Time Office Manager to support day-to-day administrative operations and help ensure the Madison office runs smoothly and efficiently. This role offers the opportunity to work in a dynamic, collaborative environment while coordinating events, supporting office operations, and helping create a welcoming experience for new employees and visitors.

Requirements

Strong organizational and time management skills, with the ability to prioritize tasks, manage multiple responsibilities, and support smooth office operations.
Excellent communication and interpersonal skills, with the ability to work effectively with employees, vendors, and executive leadership.
Sound judgment, problem-solving skills, and adaptability when priorities shift or unexpected office needs arise.
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
Professionalism and discretion, with the ability to handle sensitive information confidentially and responsibly.
Must be legally authorized to work in the United States without current or future employer sponsorship.

Nice To Haves

Bachelor’s degree in business or a related field.
Previous office management or administrative experience.
Experience supporting vendors, facilities, or office services.
Event planning, employee engagement, or culture-building experience.

Responsibilities

Coordinate core leadership meetings and company events, ensuring logistics, materials, and follow-up items are managed effectively.
Partnering with IT to maintain and update group email distribution lists and related office communication tools.
Provide general administrative support, including filing, organizing documents, maintaining records, processing office paperwork, and assisting with day-to-day office needs.
Monitor office supply inventory and place orders as needed to ensure appropriate stock levels are maintained.
Serve as a primary liaison with vendors, clients, and service providers for office equipment, catering, repairs, and related services.
Maintain kitchens, conference rooms, stockrooms, and other shared office spaces in a clean, organized, and professional manner.
Coordinate occasional customer, investor, and guest visits, including scheduling, logistics, meeting space preparation, and hospitality needs.
Act as a point of contact for office-related inquiries, providing timely support and helping foster a positive, productive workplace environment.
Manage incoming and outgoing general mail distribution and related office communications.
Support special projects and initiatives as assigned by leadership.