Office Manager

Zealand Pharma•Boston, MA

13d•Onsite

About The Position

Zealand Pharma is looking for a highly organized and proactive Office Manager to help keep the Cambridge, MA office running smoothly day to day. The role serves as the go-to resource for front-of-house operations, facilities coordination, vendors, office logistics, and onboarding support. Working closely with the Lab Manager (who leads day-to-day lab operations), the Office Manager focuses on the broader office environment and employee experience. The position is on-site and full-time.

Requirements

3+ years of experience in office management, facilities coordination, workplace operations, or a related role
Strong ability to manage multiple priorities while maintaining accuracy and attention to detail
Confident communicator with the ability to work effectively with employees at all levels, as well as vendors and visitors
Proficiency with Google Workspace or Microsoft 365 (calendar, documents, spreadsheets)
Experience managing vendors and supporting service agreements, scheduling, and issue resolution

Nice To Haves

Experience in life sciences/biotech/research or a scaling/startup environment (no lab duties required)

Responsibilities

Serve as first point of contact for visitors, vendors, couriers, and deliveries; maintain a welcoming reception experience
Serve as point of contact for Alarm response, Security vendor in case of system malfunctions and Law enforcement if needed
Coordinate inbound and outbound shipments, including scheduling pickups and managing delivery logistics and sign-in procedures
Own facilities coordination with building management and service providers; track, escalate, and follow through on repairs and improvements
Manage office access processes (badges/keycards) and support security protocols in coordination with IT and building management
Own office supplies, kitchen stocking, and vendor relationships; track inventory and proactively reorder to avoid shortages
Support meeting rooms and office logistics, including room readiness, audio-visual (AV) setup, and coordination for internal events and onboarding orientation