Office Manager
Family Service League•Bay Shore, NY
•Onsite
About The Position
Family Service League is seeking a full-time Office Manager to work in our Family Recovery Center in Bay Shore, NY. The Office Manager is responsible for overall operations of the clinic. Responsibilities include ensuring efficient use of the Electronic Medical Record including scheduling and integrity of data. The Office Manager manages site supplies, office availability, site maintenance, job postings, and technology. The Office Manager must coordinate services from outside vendors.
Requirements
- High School diploma or equivalent required.
- At least 3 years of office management and systems experience, preferably in a health care environment required.
- At least 1 year of prior Supervisory experience required.
- Excellent organizational skills, attention to detail, leadership, and collegiality.
- Computer proficiency, including Microsoft Office and Electronic Medical records, required.
- Excellent Word and Excel skills.
- Excellent communication, both written and verbal required.
Nice To Haves
- Bilingual in Spanish preferred.
Responsibilities
- Oversee staff, including recruiting, hiring, developing, and conducting supervision and performance appraisals.
- Manage a fast-paced front office with heavy foot traffic and a high call volume to a behavioral health population.
- Oversee electronic data entry and record keeping.
- Order supplies with program budget limitations.
- Schedule and oversee building maintenance. Including repairs, cleaning, and safety.
- Distribute administrative information to staff as needed.
- Maintain operations of technology. Including phones, copy machines, fax machines and scanners.
- Maintain schedule of office availability.
- Manage client complaints and help to offer solutions utilizing a customer service approach.
- All other duties as assigned.
Benefits
- Health and Dental Insurance
- Vision Insurance
- Flexible Spending Account (FSA)
- Retirement Savings Plan with a 5% employer contribution
- Life and AD&D Insurance
- Generous PTO (paid time off)
- Up to 11 paid Holidays
- Paid Sick Leave
- Student Tuition Remission Program
- Employee Assistance Program (EAP)
- Company paid Short-Term and Long-Term Disability
- Employee Discounts and more!
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
