Office Manager - Hourly

ARCHDIOCESE OF SEATTLE PAYROLL SERVICES•Tacoma, WA

2d•$20 - $35•Onsite

About The Position

Holy Rosary Bilingual Academy in Fife, WA is seeking a full-time Advancement Coordinator/Secretary. This position serves as a key point of contact for our school community and plays a critical role in advancing the school's mission through strategic fundraising, donor engagement, and strong front office operations. The Advancement Coordinator/Secretary is often the first impression of the school and must welcome all students, families, and visitors with warmth, professionalism, and a spirit of service.

Requirements

Proficient in Microsoft Office and Google Suite
Strong organizational and time management skills
Demonstrates professionalism, attention to detail, and the ability to manage multiple responsibilities
Strong interpersonal skills with the ability to build relationships with families, donors, and community members
Welcoming, collaborative, and service-oriented approach to working with families and staff
Experience in a school or office setting preferred

Nice To Haves

Practicing Catholic preferred
Bilingual (English/Spanish) preferred

Responsibilities

Supports and upholds the mission of Holy Rosary Bilingual Academy in forming saints and scholars through faith, language, and service
Serves as a primary front office presence during designated hours, providing courteous and professional support to families, students, and visitors
Leads the coordination and execution of school-wide fundraising efforts, including the annual auction and other advancement initiatives
Actively supports the growth of fundraising capacity through donor communication, alumni engagement, and stewardship efforts
Assists in building and maintaining relationships with donors, alumni, and community supporters to strengthen long-term financial sustainability
Tracks and supports fundraising activities, ensuring timely follow-up, acknowledgments, and organization of donor information
Maintains current student enrollment records, ensuring all required paperwork is complete, accurate, and up to date
Supports current families with forms, documentation, and general school processes
Assists with school-wide communications, correspondence, and office coordination
Supports day-to-day administrative operations, including phones, scheduling, and general office tasks
Coordinates with other secretaries to complete office duties.
Collaborates with the principal and staff to support school events and community engagement efforts