Office Manager

Marcel Digital•Chicago, IL

25d•$55,000 - $75,000•Hybrid

About The Position

The role and responsibility of the Office Manager includes working closely with the Head of Administration. This multifaceted role combines legal support, office administration, and financial management to ensure a smooth day to day operation at Marcel. The ideal candidate is proactive, trustworthy, able to manage competing priorities, and comfortable working independently in a fast paced environment.

Requirements

2-3 years of experience
Experience with Google products including Drive, Docs, and Sheets.
Experience with Microsoft products including Word and Excel
Bachelor’s Degree required
Affinity for multi-tasking
Keen eye for detail
Can both follow and improve upon internal processes
Excellent communication skills.
Self motivated
Interest in making a difference
Cares about themselves, their work, their coworkers, and their community
Champions the department’s mission & vision in cultivating an environment where one is proud to work at Marcel

Nice To Haves

Experience with Quickbooks Online Accounting Software preferred

Responsibilities

Contract management, think paralegal
Facilitate communication between prospect or client and Marcel, and when needed outside counsel
Maintain up to date contract templates
Manage the contract lifecycle by coordinating contract creation, revisions, amendments, renewals, execution, document retention, and ongoing maintenance to ensure accuracy, compliance and accessibility of all contractual records
General bookkeeping
Monthly invoicing
Process accounts payable
Time and materials billing
Assist with closing the month
Sourcing Order for vendors
Client PO/IO billing
Assist with budgeting and cash flow monitoring
Oversee daily office operations and ensure efficient workflow
Maintain office policies, procedures, and administrative systems
Order and manage office supplies
Coordinate maintenance, equipment, and technology needs
Coordinate with IT, insurance providers, and outside vendors
Maintain virtual file management system and ensure compliance with firm policies
Liaison with our co-working space
Schedule leadership dinners
Event planning
Yearly retreat
Yearly holiday party
Yearly on-site
Book employee travel
Anniversary benefit management
Assist teams with planning monthly events
Champion and thought partner on driving our culture
Assist Head of Administration with Insurance Benefits Administration
Assist Head of Administration & CEO with Corporate Insurance Policies
Assist the recruitment team with interview scheduling
Manage the onboarding and offboarding