Office Manager

IQVIA•Fairfax, VA

7d•Onsite

About The Position

The Office Manager will help facilitate day-to-day functions of NEXT Oncology Virginia. This role involves providing administrative support, managing office supplies and equipment, coordinating calendars and travel, and supervising housekeeping staff. The position requires excellent customer service skills and proficiency in Microsoft Office.

Requirements

Proficiency in Microsoft Word, Microsoft Excel, and Adobe Acrobat
Excellent verbal and written communication skills
High School Diploma required.

Nice To Haves

Associate’s degree and/or certificate program preferred.
Five years’ experience in a medical or research setting is preferred but not required.

Responsibilities

Provide administrative support to all NEXT Virginia leadership.
Coordinate administrative calendar as needed.
Manage conference room(s) calendars.
Prepare expense reports for executive staff.
Arrange travel (air, ground, hotel and any incidental), domestic and international, for executive staff as needed.
Negotiate/arrange contract pricing for supplies and services.
Maintain and organize office, patient, conference room, and break room supplies.
Responsible for maintaining phone directory (name, phone number, fax number, email address, etc.).
Main contact for equipment repairs.
Arrange catering services for meetings (physician, interviews, site initiation, site qualification, etc.) as needed.
Review and approve vendor invoices before sending them to the accounting department for payment.
Supervise housekeeping staff.
Order marketing and promotional items (brochures, CDs, USB drives, handouts, shirts, etc.).
Order laboratory, housekeeping, office supplies, equipment, computers, software, scrubs and lab coats.
Maintain mailroom (receive, distribute, arrange pickups with overnight couriers).
Provide excellent customer service to all internal and external customers.