Office Manager

Ambient.ai

8d•Onsite

About The Position

Ambient.ai is seeking a high-energy, proactive, and tech-savvy Office Manager to serve as the backbone of daily operations. This role involves curating the office environment, architecting celebrations, and providing first-line support for the team. The ideal candidate will be a self-starter who takes immense pride in their work, operates with a sense of urgency, and possesses a "no task too small" attitude. They should be professional, discreet, approachable, and firm in maintaining office policies and budgets, with a strong technical aptitude in Google Suite and AI tools. Ambient.ai is a leader in Agentic Physical Security, powered by a reasoning Vision-Language Model, and is on a fast-paced journey to prevent security incidents. The company has experienced significant growth and is recognized on the Forbes best startup employers list.

Requirements

A Bachelor’s degree is required.
2+ years in Office Management, Event Management, or a similar high-touch operational role.
Able to lift 25+ lbs.
Self-starter who takes immense pride in their work.
Operates with a sense of urgency and has a "no task too small" attitude.
High-level communicator who knows how to maintain strict confidentiality.
Approachable and helpful, yet firm in maintaining office policies and budgets.
Expert in Google Suite (Sheets/Excel).
Eager to use AI technology to solve manual problems.
Reliable and punctual, ensuring the team is set up for success by 9:00 AM.

Nice To Haves

Experience in a high-growth startup environment is a significant plus.
Comfortable using AI tools.
Ability to troubleshoot basic IT tools such as Zoom rooms if IT Manager is not available.

Responsibilities

Take full ownership of the office aesthetic, ensuring conference rooms are client-ready, the kitchen is pristine, and coffee is available.
Own the new hire experience, ensuring timely laptop delivery, perfectly set up desks with swag, and a welcoming environment for new employees.
Plan and organize creative company events and manage company swag.
Lead the Anniversary Recognition Program with meticulous organization.
Manage office expenses and vendor costs to optimize budget and identify savings.
Provide an "Ambient Class" experience for interviewees and customers, ensuring they feel welcome.
Oversee workplace safety and regulatory compliance, including maintaining knowledge of local health and safety regulations (OSHA) and managing office security protocols.
Support the India office by ordering supplies and coordinating onboarding.
Act as the office lead for the replica weapon testing process.
Manage and lead company meetings every Friday.
Perform other duties as they arise.