Office Manager

Justice Resource Institute • Sudbury, MA

32d • Onsite

About The Position

The Victor School is a Massachusetts Approved Private Special Education Day School Program serving students between 6th - 12th grade. Located in Sudbury, MA our schools serve students with average to superior cognitive abilities with social emotional disabilities. Our student’s learning is often complicated by social, emotional, or specific learning challenges. The Victor School is fully approved by DESE. Our team works closely and collaboratively with families, students, and school systems to provide each student with challenging, college preparatory academics in a safe, nurturing environment. Our school serves students between 6th - 12th grade within a 11-month school year.

Requirements

• Must be 21 years or older.
• Exceptional interpersonal and communication skills.
• 3 – 5 years prior human resource, office management and/or administrative experience.
• Excellent computer skills using a variety of applications and programs along with the ability to quickly learn additional tools.
• Experience and comfort working in a health and human service environment.
• Strong organizational skills and attention to detail.
• Ability to work independently in a fast-paced environment.
• A valid driver’s license and the ability to travel between sites.
• Background and driving record checks will be performed.

Nice To Haves

• Bachelor’s degree in human resources or related field preferred but not required.
• SHRM Certification a plus.

Responsibilities

• Serve as the welcoming face of the school, demonstrating the ability to multitask effectively.
• Ensure that both student and staff records are organized and consistently updated.
• Foster effective communication with districts, stakeholders, and families.
• Manage educational records, encompassing attendance, grades, transcripts, and other related educational documents.
• Support hiring managers throughout the hiring process.
• Collaborate with hiring managers in onboarding new staff to include running all CORI checks and providing new hire HR Orientations.
• Create and maintain all staff personnel files including coordination for audits.
• Prepare and process Payroll Action Forms for all employees.
• Ensure employees have accurate and updated benefits information and respond in a timely manner to all questions.
• Provide support to the Division in accessing JRI’s human resource systems including UltiPro, Company Mileage, Worker’s Compensation Claim processing, Benefits, Staff Training Compliance and enrollments, etc.
• Process applications and support employees and managers with Paid Family Medical Leave, FMLA, Long-term Disability, etc.
• Serve as a liaison to JRI’s corporate Human Resource department, ensuring the Division’s compliance with all human resource policies and procedures.
• Provide leadership to key human resource initiatives such as open enrollment.
• Process and maintain all required State and Local Building Inspections.
• Safeguard the privacy and confidentiality of employee information in accordance with all relevant regulations.

Benefits

• $2,000 bilingual bonus to new hires who speak a second language fluently, other than English, and will use it to serve our clients!
• Reimbursement is available for employees to cover the registration costs and annual fees for any professional license required for work such as LMHC, LCSW, LICSW, RN and more!
• Access to our excellent Blue Cross medical and Delta Dental benefits.
• Retirement benefits including 401K matched up to $800 a year and pension after 5 years of employment.
• Professional development opportunities such as tuition reimbursement up to almost $4000 per year and discounted tuition rates to select partnership colleges and universities!
• Wellness benefits including access to employee engagement groups, self-care resources, and an Employee Assistance Program.
• Generous paid time off up to 19 days for full time employees in your first year and much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level