Part-time Office Manager

Delinea•Boston, MA

32d•$19 - $24•Onsite

About The Position

The Part-time Office Manager is responsible for the smooth day-to-day operation of the office and building facilities. This role ensures a safe, efficient, and well-maintained working environment for employees, visitors, and contractors. The position combines office management, facilities coordination, vendor oversight, and health & safety compliance. The work schedule would be 3 days per week onsite: Tuesday, Wednesday, Thursday for 6 - 8 hrs per day. There may be occasional days outside of this schedule such as a big event/meetings, etc. where you would also be required to be in the office.

Requirements

Proven experience in office or facilities/building management
Strong organizational and multitasking skills
Good knowledge of building systems and maintenance practices
Understanding of workplace health and safety requirements
Strong communication and problem-solving skills
Proficiency in Microsoft Office or similar tools

Nice To Haves

Facilities Management certification (desirable)
Health & Safety certification (desirable)
Experience managing multi-floor or multi-tenant buildings

Responsibilities

Oversee daily office operations and administrative functions
Ensure office spaces are clean, organized, and fully operational
Manage office supplies, equipment, and inventory
Coordinate with Workplace & Facilities Manager on seating plans, workspace setup, and office moves
Support staff with office-related needs and requests
Manage reception and visitor processes
Help with events coordination and manage visits from other Delinea sites.
Oversee maintenance and repair of building systems and infrastructure
Coordinate preventative maintenance schedules
Manage service contracts (cleaning, security, HVAC, waste, etc.)
Conduct regular building inspections and resolve issues promptly
Liaise with landlords, property managers, and contractors
Manage keys, access cards, and building security processes
Ensure compliance with health and safety regulations
Maintain safety records and compliance documentation
Coordinate fire drills and emergency procedures
Act as primary contact for safety incidents and reporting
Ensure signage and safety equipment are up to date
Support office renovations and fit-out projects
Coordinate workplace improvement initiatives
Implement process improvements for office operations
Support Delinea employees with the booking of travel/tickets on the Concur system
Manage third-party vendors and service providers
Supervise contractors on-site