Office Manager

Aramark•Philadelphia, PA

8d•Onsite

About The Position

Aramark Healthcare+ is seeking candidates for an Office Manager position at Thomas Jefferson University Hospital, located in Center City Philadelphia. The Office Manager is responsible for the supervision and control of general office functions, including light Human Resource administration and union administration duties (where applicable). Responsible for day-to-day data collection (processing invoices, sales) and completes basic accounting reports. Primarily supervises day-to-day data collection and completes basic accounting reports. Assists unit management in completion of standard monthly management reports.

Requirements

Requires a minimum of 1 years of Office or Clerical experience; preferably in accounting and payroll
Ability to work in a fast-paced environment
Ability to handle confidential information
Ability to manage in a diverse environment with a focus on client and customer service
Requires strong interpersonal skills
Requires effective verbal and written communication skills
Experience in Microsoft Office with advanced skills in Microsoft Excel

Nice To Haves

Bachelor's degree or equivalent experience preferred

Responsibilities

Manages and guarantees disbursement of payroll, benefits, and taxes consistent with government wage and hour laws
Ensures the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely
Communicates actively with Operations, Human Resources and Billing to review cross-departmental impacts and reconciles data sharing
Leads regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports
Responsible for the operation of all accounting systems and records, including, but not limited to, cash receipts, expenditures, investments, purchasing, inventory, assets and payroll
Ensures that written performance evaluations of supervised employees are completed as required, provides continuous feedback on personnel performance issues, and takes immediate action to recognize achievements and address deficiencies or problems
Leads and nurtures a work culture that promotes open, frequent and dynamic communication among staff, stimulating teamwork to accomplish desired goals and objectives
Meets deadlines for financial documents
Reconciles bank accounts and verify the bank balance with the general ledger
Supervises all month-end and year-end accounting procedures including preparation and entry of journal entries for Accounts Payable, Accounts Receivable, Payroll and General Ledger computer systems