Part-Time Office Manager

Travelzoo•New York, NY

18d•Onsite

About The Position

Travelzoo has an opening for a Part-Time Office Manager in New York. This position is onsite for up to 20 hours per week. This role involves providing general administrative support, facility management, equipment maintenance, and handling ad-hoc queries and troubleshooting for the New York office, with remote assistance for additional offices as needed. The Office Manager will also be responsible for postal administration, supplier management, maintaining office supplies, liaising with cleaning contractors and the building manager, managing office-related expenses, and ensuring compliance with Health and Safety and fire regulations. Additionally, the role includes managing desk moves, office renovations, and nurturing a positive working environment by embodying company values and mission statements.

Requirements

Degree-educated professional
3-5 years’ experience
Office management experience required
Excellent communicator with strong written, verbal communication and presentation skills
Self-starter
Highly developed organizational and time-management skills

Responsibilities

Provide general administrative support
Facility management and equipment maintenance
Handle ad-hoc queries and troubleshooting for the New York office, and remotely assist additional offices
Set up and manage postal administration and suppliers
Ensure the office is stocked with stationery and kitchen supplies
Maintain relationships with vendors
Liaise with cleaning contractors and the building manager regarding facility management and maintenance
Manage office-related expenses, including recording and processing invoices, and recording and reporting expenses
Manage Health and Safety and fire regulations
Oversee desk moves and office renovations
Maintain the highest standards of confidentiality and discretion
Nurture a positive working environment by conveying company values and mission statements, and setting the tone for a healthy company culture