Office Manager

SGS•Appleton, WI

18d•$55,000 - $75,000

About The Position

SGS is the global leader and innovator in inspection, verification, testing and certification services. Founded in 1878, SGS is recognized as the global benchmark in quality and integrity. With over 97,000 employees in 130 countries and operating a network of more than 2,400 offices and laboratories, we provide services to almost every industry by assuring quality and safety of products and services. Trusted all over the world, SGS is a market leader because we put 100% passion, pride and innovation into everything we do. We encourage new ideas. We welcome people who challenge the way we do things. And we will be 100% committed to helping you reach your full potential.

Requirements

Advanced written and spoken English
Intermediate Mathematical Skills
Intermediate Reasoning Skills/Abilities
Ability to work independently under general supervision
Ability to deal with problems involving a few concrete variables in standardized situations
Ability to follow directions ensuring the end results are accurate and completed with the required timeframe
Ability to read and understand documents such as test procedures, literature references, safety rules, operation, and maintenance instructions, and manuals
Ability to write in a conventional, professional, and scientific manner in preparing routine reports and correspondence
Ability to speak effectively to customers or employees of the organization
Advanced proficiency in Microsoft Office Suite preferred, particularly Outlook, Excel, and Word

Responsibilities

Follow-up on quotes from suppliers for equipment, etc.
Make purchases
P-card
Boss / iExpense & Sharepoint– US OIE User
Purchasing approver?
Kronos Admin Access, timecard approval, set schedules, etc
Setup Vendor Appointments
Respond to cold calls from facilities services
Shipping and receiving
Answering door
Setting up Laptops
Taking care of supervised destruct dumpster
Hazards and BBS reporting
Vendor Contact/Scheduling
Maintaining Base Office/Building/Lab Supplies/Purchasing/Inventory
Troubleshooting with IT or new computer configuration with IT
Possibly new employee onboarding/orientation. They could handle the IT/computer issues and walk them through our systems.
Safety Inspections/Monthly Safety Tasks
Backup for other roles such as Sandy if we need more coverage there, or we could kick them to saline production or something along those lines.
Manage website/fliers/or other marketing related documents
Retain and update employee files
Update employee phone number list when needed
Invoice, order entry, and procurement backup
Put together Lab notebooks
Access to SharePoint for new client and client maintenance
Document Control: Editing, formatting, posting documents to the CDL.
Calibration: Payments, shipping.
Training: Back-up to update the training matrices.
Access to fob system
Be able to check fob times when there are clock in/out issues
Support new employee or contactor fob assignment
Access for security system