Office Manager

Penny Lane Centers•Lancaster, CA

4d•Onsite

About The Position

The Office Manager is a clerical position that operates as part of the clinic. Office Manager is responsible for the operation of the front office and general office needs of the Clinic in a professional and efficient manner. The Office Manager will utilize their organizational skills to coordinate the use of space within the Penny Lane facilities. Office Manager will ensure that essential administrative documentation is completed, submitted, filed, and tracked. Office Manager will assist the Penny Lane Maintenance Manager in coordinating building issues as needed which includes delegating service requests to the maintenance staff and communicating with the Maintenance manager on a regular basis. Provide outstanding community customer service to staff, clients, community partners, county agencies, and other business entities. Provide direct supervision and support to receptionists. The Office Manager is efficient, energetic, and a self-starter who thrives in a team environment and has good report with the clinic staff and the staff that he/she supervises. This position requires flexibility and the ability to multitask.

Requirements

High school diploma or general education degree (GED).
1 year Office Manager experience or 2 years clerical / records experience including duties such as records, billing, reception services, mail services, records maintenance, office supply ordering, etc.
Excellent organizational skills.
Effective communication skills.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Valid California driver’s license.
Current automobile insurance.
Must have and maintain a clean driving record acceptable to the organization’s insurance company.
Must have immediate access to his or her vehicle during work hours.

Nice To Haves

Previous supervisory experience preferred.
Bilingual Spanish preferred (verbal and written).

Responsibilities

Operate the front office and manage general office needs of the Clinic in a professional and efficient manner.
Coordinate the use of space within the Penny Lane facilities.
Ensure essential administrative documentation is completed, submitted, filed, and tracked.
Assist the Penny Lane Maintenance Manager in coordinating building issues, delegating service requests, and communicating on a regular basis.
Provide outstanding community customer service to staff, clients, community partners, county agencies, and other business entities.
Provide direct supervision and support to receptionists.