Part Time Office Manager (7:30 am to 12:00 pm) - Whitehall Preparatory and Fitness Academy
About The Position
At Performance Academies, we educate the whole child with a blend of rigorous academics, daily structured fitness, and intentional character education. Our mission is to build future-ready students guided by core values of Knowledge, Strength, and Values, providing a safe, disciplined, and supportive environment. We are seeking passionate professionals to help students develop strong minds and bodies, ready to lead with purpose. Great schools are built by great teams where teachers collaborate and support one another. Performance Academies is seeking a dedicated, student-centered person passionate about driving academic growth and fostering an inclusive, structured, and engaging learning environment. This role is for a Part-Time Enrollment Manager (Office Manager) focusing on morning hours at the Whitehall Preparatory and Fitness Academy.
Requirements
- High school diploma or equivalent required.
- Successful completion of required state and federal background checks.
Nice To Haves
- Two years of administrative, office management, or business experience preferred.
- Bilingual (English/Spanish) preferred but not required.
Responsibilities
- Manage daily front office operations and provide exceptional customer service to students, families, staff, and visitors.
- Answer phones, respond to inquiries, and maintain professional office communications.
- Prepare correspondence, reports, and other administrative documents.
- Order and maintain office supplies within budget.
- Support school events, meetings, and administrative projects.
- Manage student enrollment, withdrawals, cumulative records, and confidential student files.
- Coordinate the timely collection and transfer of student records.
- Maintain required medical, residency, immunization, and enrollment documentation.
- Assist with attendance tracking, transportation coordination, and student information reporting.
- Prepare documentation for state and federal audits and compliance reviews.
- Maintain accurate student, attendance, and food service records.
- Monitor Free and Reduced Lunch documentation and other required state reporting.
- Support McKinney-Vento documentation and other compliance requirements.
- Ensure student records are maintained securely and confidentially.
- Serve as the primary point of contact for parents and visitors.
- Communicate with families regarding enrollment, attendance, truancy, and school information.
- Maintain positive relationships with students, families, community partners, and staff.
- Assist in resolving concerns professionally and escalate issues to administration when appropriate.
- Maintain confidentiality of student and personnel information.
- Ensure visitor sign-in procedures and school safety protocols are followed.
- Maintain a clean, organized, and professional office environment.
- Attend required meetings, trainings, and professional development.
- Perform other duties as assigned.
Benefits
- Competitive salaries
- Annual cost of living adjustments
- Performance bonus potential (based on enrollment and academic performance)
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
