Office Manager

Beyond Reach Labs•New York, NY

25d•$60,000 - $80,000•Onsite

About The Position

At Beyond Reach Labs, we are designing and building the largest deployable structures ever flown to space. As a small, fast-moving team working on hard problems with real deadlines, the way we operate matters as much as what we build. To move at the speed we need to move, our day-to-day operations need to be organised, efficient, and thoughtfully run. As Office Manager, you will be responsible for keeping our lab and office running at its best — from managing facilities, vendors, and logistics to supporting the founders with scheduling and administration to helping build the culture and processes that will carry us through our next stage of growth. Your work touches every part of the company. You will be entrusted to improve how we operate today while also helping shape what a scaling Beyond Reach Labs looks like tomorrow. We’re looking for a resourceful and organized Office Manager to own the day-to-day operations of our office. You’ll be the go-to person for keeping things running smoothly — from managing vendors and supplies to welcoming guests and supporting the team. Since we’re still figuring out many of our internal processes, you’ll have real ownership in establishing how things get done here. The ideal candidate is a self-starter who thrives in ambiguity, enjoys building systems from scratch, and genuinely cares about creating a great environment for the people around them.

Requirements

Highly organized with strong attention to detail and follow-through
Comfortable operating independently without a lot of hand-holding
Excellent communication skills — written, verbal, and face-to-face
Adaptable and calm under pressure; startup pace doesn’t faze you
Proficient with Google Workspace or Microsoft Office (Word, Excel, Outlook)
A genuine interest in contributing to a growing company, not just checking boxes

Nice To Haves

Prior experience in office management, executive assistance, or operations is a plus, but not required
Experience in a startup or high-growth environment
Familiarity with tools like Slack, Notion, Linear, or similar collaboration platforms
Basic bookkeeping or budget-tracking experience

Responsibilities

Own procurement of office supplies, snacks, and equipment — manage vendor relationships and keep costs reasonable
Maintain and negotiate contracts with vendors, service providers, and building management
Coordinate office maintenance, repairs, and facility-related logistics
Keep shared spaces organized, stocked, and ready for use
Act as the first point of contact for guests, clients, and vendors visiting the office
Help coordinate and prepare for team meetings, including room setup, A/V, and food or beverages as needed
Assist with scheduling, calendar management, and travel arrangements for leadership
Handle general administrative tasks such as mail, filing, and document management
Support onboarding for new hires — set up workstations, coordinate access, and help them feel at home
Help plan and coordinate team events, offsites, and office celebrations
Serve as a point of contact for employee questions about office resources and logistics
Design and implement office policies and procedures as the company grows
Identify inefficiencies and proactively propose solutions — we want someone who sees a gap and fills it
Track office-related budgets and expenses, and report to leadership as needed