Office Manager
PCI Professional Services•Reston, VA
•Onsite
About The Position
The Office Manager is responsible for ensuring the smooth day-to-day operations of the office environment. This role oversees administrative functions, facilities management, employee support, and vendor coordination to maintain a productive and welcoming workplace.
Requirements
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Experience managing vendors and office operations
- Attention to detail and ability to prioritize tasks efficiently
- Proficiency in administrative tools and expense management processes
Nice To Haves
- Proactive and solutions-oriented
- Highly reliable and detail-focused
- Strong customer-service mindset for supporting employees and guests
- Able to work independently and manage multiple responsibilities simultaneously
Responsibilities
- Maintain office cleanliness, organization, and functionality, including kitchen upkeep and shared spaces
- Coordinate office maintenance requests with property management
- Manage office inventory, including ordering supplies, kitchen items, and equipment
- Oversee vendor relationships and coordinate external service providers for ad hoc tasks
- Greet visitors and ensure conference rooms are prepared for meetings
- Organize office storage and maintain efficient use of space
- Manage incoming and outgoing mail and packages, including scanning and distribution
- Coordinate shipping activities (e.g., FedEx) and handle sensitive deliveries
- Oversee document storage and retrieval processes, including external storage vendors
- Conduct periodic mail collection from alternate office locations
- Facilitate onboarding logistics, including office access, orientation sessions, and distribution of materials
- Provide guidance on company processes such as expense reporting
- Support employee engagement through coordination of team meetings and office activities
- Manage distribution of company swag and onboarding materials
- Schedule meetings and coordinate conference room usage
- Arrange team lunches and office catering as needed
- Handle special requests such as employee recognition or sympathy arrangements (e.g., flowers)
- Track and compile monthly office-related expenses for submission
- Review and route employee expense reports to appropriate teams
- Maintain records of recurring and one-time administrative costs
- Support compliance with internal financial processes
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
