Office Manager

The Salvation Army USA Central Territory•Niles Charter Township, MI

3d•Onsite

About The Position

The Office Manager position supports the administrative operations of the office. The position ensures smooth functioning of programs, volunteers, and various organizational activities including some payroll, financial tracking and statistics, as well as overseeing the part-time receptionist position.

Requirements

College degree required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
3 years’ experience working in an office environment
Proficient in Microsoft Office Suite
Maintain strict confidentiality
Complete Safe From Harm training, and keep current as needed
Must have a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)

Nice To Haves

1-year supervisory experience, preferred
Complete SFH Train the Trainer certification and keep current on guidelines, as needed

Responsibilities

Greet and direct visitors in a professional and friendly manner
Maintain office equipment, order office and food supplies for Feeding His Sheep program
Process and submit weekly deposits and invoices for payment
Assist with preparation and submission employment applications
Oversee payroll for seasonal employees
Compile and report weekly and monthly program statistics
Recruit, train, and manage volunteers across all programs, services and events
Support the Christmas Red Kettle Campaign by utilizing the Register to Ring system, recruit and coordinating volunteers, and submitting necessary reports and statistics
Coordinate mail operations, incoming and outgoing
Maintain files and records, and draft email correspondence as needed
Assist with income counting
Provide logistical support for special events
Oversee the part-time Receptionist position which will include: Assigning and prioritizing daily workflow and responsibilities, Approving timecards and time-off requests in accordance with policy, Monitor workload, performance and attendance, providing feedback as needed, Provide training, guidance and ongoing support to ensure effective performance, Serve as back-up to the receptionist
Perform other duties as assigned

Benefits

Medical
Dental
Vision
Hearing
Flexible spending accounts
AFLAC
Voluntary life insurance benefits
Short-Term and Long-Term Disability options
Pet Insurance
Pension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment. Vesting starts after three years of employment, 100% vested after five years of employment
403(b) voluntary retirement savings plan
Employee Discounts
Sick days
Vacation
Personal days
Birthday off with pay
Paid holidays