Office Manager

University of Colorado•Aurora, CO

16h•Onsite

About The Position

The Office Manager oversees daily administrative operations and supervises the front desk administrative assistant, as well as all student assistants. This role provides high-level administrative support to Directors, Supervisors, and staff. Key responsibilities include managing the file room; coordinating scanning, purging, and archiving of records; overseeing office supply inventory; and coordinating on-site and campus mail distribution. The Office Manager also maintains the Division’s contact directory, prepares and sends routine communications and reminders, schedules and reserves conference rooms, and assists with room setup and cleanup for meetings and events. As an academic based biotechnology company, ClinImmune is committed to providing the highest quality service and support to clinical customers and researchers locally and abroad. Our prime location at the University of Colorado Anschutz Medical Campus allows for collaboration with world-renowned clinicians and scientists. ClinImmune is an academic and clinical component of the University of Colorado Anschutz Medical Campus.

Requirements

Four (4) years of relevant experience in an occupation related to the work assigned to this position
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years.
Applicants must meet minimum qualifications at the time of hire.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Excellent interpersonal skills.
Ability to effectively explain processes and procedures.
Excellent time management skills with the ability to prioritize tasks and work under tight deadlines.
Flexibility and the ability to adapt to various situations.
Excellent organizational skills and attention to detail.
Ability to maintain confidentiality.
Ability to represent the department and University in a professional manner with tact and diplomacy.
Proficiency with Microsoft Word and Microsoft Excel.
Strong knowledge of HIPAA compliance , and patient confidentiality.

Nice To Haves

Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution .
Experience with ASHI credit tracking and compliance for Georgetown-sponsored educational lectures.
Experience using CU Marketplace to place and manage supply orders .
Experience with the EPIC medical records system, including uploading, managing, and verifying patient XM documentation and test results.
Experience with ClinImmune document archiving database.
Experience with of ClinImmune Folder Track database.

Responsibilities

Training, supervision, and mentoring of Administrative Assistants and Student Employees
Georgetown Lecture series continuing education scheduling, set up, ACHI credit tracking and submission
Upload of test results to University Hospital EPIC medical records system
Provide administrative support for other office personnel and upper management
Anticipate office and lab office supply needs, orders supplies as needed from approved vendors with limited supervision
Complete performance evaluations for office administrative staff