Office Manager

Careers•San Antonio, TX

16d•Onsite

About The Position

Darkhive is redefining the future of autonomous systems by designing and building next-generation hardware and software solutions for critical public safety and defense networks. The company focuses on developing tactical, human-machine interfaces and scaling the mass production of affordable, attritable uncrewed systems. Darkhive is a high-growth team comprised of U.S. Special Operations veterans, aerospace engineers, robotics perception experts, and DevSecOps professionals, operating with a mission-first culture to provide high-quality, intelligent tools for global teams. They are seeking free-thinking problem solvers to build cutting-edge robotics in a fast-paced, highly collaborative startup environment. The Office Manager is a professional, hands-on role supporting seamless operations across multiple departments. This position will split the work week between two secure Darkhive locations in San Antonio, Texas.

Requirements

3+ years as an office manager, facility manager, restaurant manager, or other equivalent experience.
Excellent written and verbal communication skills.
Ability to coordinate multiple projects and meet deadlines.
Superb organizational skills and attention to detail.
Willingness to assist with administrative tasks across all departments.
Ability to take direction from multiple leaders.
Proficiency in MS Office Suite, including Word, PowerPoint, and basic Excel.
Ability to learn new software.
High School diploma or equivalent.
Must be a 'U.S. Person' as defined by ITAR and EAR (e.g., U.S. Citizen, lawful permanent resident, refugee, or asylee).

Nice To Haves

Associate’s degree in communication, business, or an applicable area of study.
U.S. Military Veteran

Responsibilities

Welcome and direct facilities vendors (cleaners, maintenance, etc.), ensuring vendor performance, timeline, and service quality.
Ensure compliance with workplace safety standards and complete monthly facility safety checks.
Ensure office spaces are clean, functional, and well-maintained, reporting all issues and concerns.
Serve as the main point of contact and coordination for on-site visitors.
Support space planning and layout changes to accommodate team growth and operational needs.
Retrieve and audit monthly utilities statements.
Manage the company information email inbox, directing emails accordingly.
Check physical mail and redirect it to appropriate co-workers.
Maintain office supplies stock and complete purchasing.
Own the scheduling of professional virtual and in-person meetings.
Support internal company on-site events.
Perform other administrative tasks as needed.