Office Manager

VoltaGrid • Midland, TX

3h • Onsite

About The Position

This position oversees administrative and support functions for the office to ensure that the office operates efficiently. Create and maintain a high level of organizational effectiveness, communication and safety. Responsibilities generally include duties such as greeting visitors, managing office supplies, and supporting staff with administrative tasks.

Requirements

• 3+ years’ experience in office management or administration.
• Exceptional customer service and attention to detail.
• Excellent verbal and written communication skills.
• Strong adherence to containing confidentiality.
• Self-motivated and results oriented, competitive with strong organizational and interpersonal skills.
• Ability to work independently as well as part of a team.
• Proficient in all Microsoft Office applications, including Word, Excel and Outlook

Nice To Haves

• Oil and Gas industry experience a plus.

Responsibilities

• Provide general support to visitors.
• Manage executives’ schedules, calendar, and appointments.
• Manage office supplies inventory and place orders as necessary.
• Manage security clearances for office and distribute access.
• Assist with accounting task as needed.
• Greeting visitors to the office, ensuring guests are comfortable and are connected with the right office personnel.
• Managing schedules for conference rooms and community spaces to ensure no scheduling conflicts arise.
• Prepares letters, presentations and reports as asked by leadership.
• Identify opportunities for process and office management improvements.
• Provide other administrative support as necessary.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed