PEOPLE Office Manager

University of Wisconsin Madison • Madison, WI

4d • Onsite

About The Position

The Precollege Enrichment Opportunity Program for Learning Excellence (PEOPLE) is a premier college readiness and college success program sponsored by the University of Wisconsin-Madison. The PEOPLE Program is seeking an individual for the role of PEOPLE Office Manager. This position provides day-to-day administrative support and will be responsible for opening and closing the Madison office location, supervising student staff, and managing the office supply and technology inventories. This position reports to the PEOPLE Program Director. This position is full-time, 100% FTE. Ongoing/Renewable This position is expected to be onsite in Madison, WI.

Requirements

• Minimum of 1-year professional experience in an office setting
• Demonstrates required job knowledge (office management, human resources, and financial experience)
• Work experience in office environment servicing different stakeholders
• Proficient in Microsoft Suite
• Supervision experience

Nice To Haves

• Excellent organizational skills and attention to detail
• Ability to work collaboratively, effectively, and productively as a team member
• Strong written and verbal communication skills

Responsibilities

• Schedules and assigns tasks for student hourly employees (Front desk staff and supply team)
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

Benefits

• generous paid time off
• competitively priced health/dental/vision/life insurance
• tax-advantaged savings accounts
• participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED