Office Manager

MacArthur Co.•Stewartville, MN

11h•$23 - $27•Onsite

About The Position

The Office Manager will oversee the general administrative function and activities of the office, while also supporting company operations by maintaining the office. This position will also support the accounting department while maintaining compliance with federal, state, and local guidelines and regulations. This position will keep precise records of payments made and owed and must work collaboratively with other accounting professionals.

Requirements

High school diploma or equivalent
Understanding of basic principles of finance, accounting, and bookkeeping
Proficient in Microsoft Office Suite or related software
Excellent organizational skills, time management, and attention to detail
Strong verbal and written communication skills
Ability to maintain confidential and meticulous records

Nice To Haves

Experience in AP/AR preferred

Responsibilities

Maintains office services by organizing office operations and procedures, assisting with payroll/timecards, controlling correspondence, filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
Supports answering telephone calls and emails from customers and clients and directing them to relevant staff
Monitoring office supplies and ordering new stationary, furniture, appliances, and electronics as required
Overseeing maintenance companies to keep the office clean and safe, and ensure all appliances are in good working order
Assists in the recruitment process by scheduling potential applicants for interviews
Work with vendors/branches to ensure account accuracy and efficient payment and to resolve negative AP balances owed
Track open invoice files while awaiting check execution
Code and enter non-inventory invoices for various branches and corporate
Facilitates payment of vendors, which may include verification of federal ID numbers, review purchase orders, and resolving discrepancies.
Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
Works with the credit department on customer account activities/issues, including misapplied payments by researching and reapplying as needed
Creates invoices according to company practices; submits invoices to customers
Research customer discrepancies and past-due amounts
Copies, files, and retrieves materials for accounts receivable as needed.