Office Manager
Oneida Professional Services•Washington, DC
•Onsite
About The Position
Oneida Professional Services (OPS) is actively seeking a highly motivated, full-time Office Management Specialist (SSP Headquarters Support) in Washington, DC (SSP Headquarters). This position is contingent on the award of a federal contract.
Requirements
- Associate’s degree (or equivalent experience)
- Minimum of 4 years of administrative or office management experience.
- Experience supporting executive leadership or senior personnel.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Possesses a SECRET security clearance.
- Strong organizational, communication, and problem-solving skills.
Nice To Haves
- Bachelor’s degree
- Experience supporting Department of Defense or Navy organizations.
- Familiarity with DTS, SMARTS, and SEAS systems.
- Experience in records management and compliance-driven environments.
Responsibilities
- Provide full-time administrative and office management support to SSP Headquarters leadership and multiple branches.
- Manage records, correspondence, and official documentation in accordance with Navy and SSP policies.
- Coordinate travel arrangements using Defense Travel System (DTS) and maintain compliance with federal travel regulations.
- Develop, track, and maintain office filing systems (electronic and hard copy) ensuring proper records management and archiving.
- Schedule, coordinate, and support meetings, conferences, and video teleconferences; prepare agendas and track action items.
- Maintain detailed calendars, manage appointment priorities, and resolve scheduling conflicts.
- Draft correspondence, reports, and presentation materials to support leadership decision-making.
- Perform operational office support including supply management, phone rosters, and administrative workflow coordination.
- Ensure compliance with cybersecurity and SSP security protocols; process and handle sensitive information.
- Independently resolve administrative issues and support cross-branch coordination and collaboration.
Benefits
- 15 Days of Paid Time Off
- 11 Paid Holidays
- 401(k) Retirement Plan with Company Match
- Medical, Dental, and Eye Insurance
- Employee Referral Program
- Tuition Reimbursement
- Employee Assistance Program (EAP)
- Wellness Program
- Multiple Voluntary Medical Benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
