Office Manager

Senior Helpers•Vero Beach, FL

7d•Onsite

About The Position

Senior Helpers – Treasure Coast is seeking a reliable, highly organized Office Manager to support our Vero Beach office. This role is essential to the daily operations of the office and serves as a key support partner to leadership, caregivers, and clients. The ideal candidate is proactive, detail-oriented, and comfortable wearing multiple hats in a fast‑paced healthcare environment.

Requirements

Previous experience in an office management, administrative, or healthcare office role preferred
Strong organizational and time-management skills
Excellent verbal and written communication skills
Comfortable working with multiple systems and learning new technology
Ability to handle confidential information with professionalism and discretion
Self-starter with the ability to work independently and prioritize tasks

Nice To Haves

Experience in home care, healthcare, or a regulated environment
Familiarity with caregiver scheduling, compliance documentation, or HR support
Experience with online applicant tracking or scheduling systems

Responsibilities

Oversee day-to-day office operations to ensure efficiency and organization
Serve as the primary point of contact for office visitors, phone calls, and general inquiries
Support administrative needs for caregivers, including paperwork, onboarding support, and compliance tracking
Assist with scheduling coordination and communication between office staff and field teams
Maintain accurate records, files, and reports in company systems
Work closely with leadership to support operational, staffing, and organizational needs
Manage office supplies and ensure the office environment is professional and functional
Assist with invoices, payroll support, and basic billing functions as needed
Ensure adherence to company policies and healthcare compliance standards