Office Manager

Solstice•New York, NY

20d•Onsite

About The Position

Solstice is redefining how life sciences organizations commercialize their therapeutics. We are building a commercial engine that allows pharmaceutical marketers to launch campaigns at 100x the speed. Rapid growth: Over the past year, we have been working with some of the top life sciences manufacturers and are working with over 50+ pharma brands. Frontiers of technology: We’re building applications and rapidly iterating technical approaches at the frontiers of AI, experimenting with LLMs and new frameworks. We are incorporating new, advanced frameworks to our solution to better define the possibilities of pharmaceutical marketing. Top-tier investors: We’ve raised from investors like Transformation Capital, Twelve Below, Virtue and the founders of Datavant, Commure, and Paradigm to supercharge our growth and build an elite team of engineers and operators. Building anything great requires commitment and dedication. We’re looking for someone who has the fire to prove others wrong. As our first Office Manager, you’ll be the operational backbone of our NYC headquarters. You’ll keep things running smoothly so our founders and team can stay focused on building. You’ll touch everything from daily office logistics to executive scheduling, and you’ll help shape what a world-class workplace looks and feels like at Solstice.

Requirements

2–4 years of experience in office management, executive assistance, or operations — ideally at a startup
Obsessive attention to detail and a bias toward action
Strong communication skills — you can write a clear email and hold a confident conversation
Calm under pressure and able to manage competing priorities without dropping balls
Resourceful self-starter who takes ownership and follows through
Comfortable with ambiguity; you’re excited to help build processes, not just follow them
Experience with G Suite, Slack, and modern productivity tools

Nice To Haves

Prior experience at a healthcare or life sciences company
Experience supporting a founding team through a high-growth phase

Responsibilities

Own day-to-day operations of our NYC office — facilities, supplies, vendors, and environment
Manage complex calendaring and scheduling for the executive team, including cross-timezone coordination
Provide administrative support to founders, including travel booking, expense tracking, and ad hoc research
Serve as the first point of contact for office-related needs and help build a strong in-office culture
Coordinate team events, offsites, and meetings — logistics through execution
Own onboarding logistics for new hires: workspace setup, equipment, and day-one experience
Partner with finance and legal on vendor contracts, invoices, and office-related spend
Identify process gaps and proactively implement solutions before being asked