Office Manager

Audinate•Portland, OR

7d•Onsite

About The Position

As Audinate’s Office Manager in Portland, you’ll be the go-to support for day-to-day operations - from keeping supplies, facilities, deliveries, events, onboarding, safety, vendors, assets, and finance administration on track to creating a positive, organised office experience for employees and visitors alike. This is a hands-on, varied role for someone who thrives on helping people, solving problems before they arise, and bringing a calm, can-do approach to a fast-moving environment. Please note this is a part-time role of 20 hours per week.

Requirements

3+ years of experience as an office admin, preferably in a similar role at a fast-paced, growing company
Knowledge of Office 365: Outlook, Word, Excel, SharePoint, PowerPoint, and Teams
Attention to detail and accuracy
Superior communication skills (oral and written)
Effective interpersonal skills to interact with employees at all levels
Ability to manage and prioritize multiple projects simultaneously
Strong work ethic with the ability to operate autonomously and with discretion when dealing with sensitive and confidential information
Experience managing company credit cards, purchasing and expenses.
A no ego, “can-do” attitude with the ability to remain calm; proactively anticipates needs before they arise
Cultivates a positive, team-oriented culture in the Portland office.
Demonstrate our values of excellence, courage, innovation, integrity and teamwork

Responsibilities

Procurement and management of stationary, office supplies and computer equipment
General office support, including answering telephone enquiries, and processing postal mail
Liaising with the office building management as needed to ensure the office operates effectively
Liasing with outside vendors for office maintenance and IT projects
Plan and execute company events including scheduling, catering, supplies, activities and other preparation needs
Provide support to the Chief Marketing Officer as needed
Support onboarding preparation for new employees and organize new employee welcome packs for employees in the Americas
Manage and reconcile the company credit card
Serve as US point person for the Finance team
Manage and execute Work Health & Safety requirements
Manage Americas asset and tagging