Office Manager

D AMATO CONVERSANO INC P C • Spokane, WA

1d • $27 - $35 • Onsite

About The Position

Join DCI Engineers in our Spokane, WA office as an Office Manager and play a key role in keeping our office and project teams running smoothly. From supporting project proposals to managing office operations, you’ll gain valuable exposure to engineering projects while contributing to a collaborative and dynamic team.

Requirements

• Prior office management experience; prior experience working in the construction, architecture, or engineering industries preferred.
• Professional demeanor and ability to represent the company.
• Proficiency in MS Office Suite, Bluebeam, PowerPoint, and general office technology.
• Basic understanding of accounting and invoicing principles/procedures.
• Familiarity or prior experience with Deltek Vantagepoint CRM or other construction project management software preferred.
• Excellent writing and editing skills.
• Ability to anticipate office staff needs and resolve problems.
• Detail-oriented with the ability to handle sensitive and confidential information.
• Superior organization and time management skills with the ability to self-prioritize tasks.

Responsibilities

• Serve as the first point of contact to greet visitors.
• Provide administrative support such as document management, proofreading, and invoice processing.
• Assist engineers with organizing project files, including downloading and properly filing documents.
• Assist engineers with the preparation of project proposals.
• Assist engineers with project-related tasks, such as report and presentation preparation.
• Manage office supply inventory, vendor relationships, and service scheduling.
• Assist with new hire onboarding in coordination with HR and IT.
• Manage office transit options.
• Plan and execute office events, including employee recognition.
• Handle mail, shipping, and office cleanliness.
• Arrange travel for staff as requested.
• Assist with accounts receivable (A/R) tracking and overdue collections.
• Work with DCI’s legal team to complete research, prepare letters, revise contracts, etc.

Benefits

• Competitive salary + overtime earning opportunities
• Company-paid medical, dental, and vision insurance
• Tax-advantaged savings account options
• Company-paid Life, AD&D, and Long-Term Disability
• Voluntary Short-Term Disability, Life, AD&D, and supplemental coverage
• 401(k) with annual company contribution
• 8 paid holidays (including 1 floating holiday)
• Paid vacation and sick leave
• Paid parental leave
• Commuter benefits (where available)
• Health & Fitness Program
• Cell phone benefits
• Seminar and licensing reimbursements

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed