Office Manager

Sandestin Investments LLC•Miramar Beach, FL

3d•Hybrid

About The Position

Be part of the Banquets team at Sandestin Golf & Beach Resort, a premier 2,400-acre destination stretching from the Gulf of Mexico to the Choctawhatchee Bay. Our resort is home to 90,000 square feet of event space, hosting everything from elegant weddings to large conferences. You’ll enjoy being part of a dynamic team that brings unforgettable events to life, all while working at one of Florida’s most iconic and celebrated resorts—with access to great perks, discounts, and career growth opportunities.

Requirements

Ability to thrive in a fast-paced environment.
Proficient in handling multi-line phone systems and standard office equipment.
Strong organizational and multitasking abilities with proven attention to detail.
Excellent oral and written communication skills, including the ability to write professional memos, letters, and reports.
Intermediate proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Access, and Visio.
Strong analytical and problem-solving abilities, including summarizing data for reports.
Demonstrated ability to manage sensitive information with confidentiality.
Solid organizational skills and proven success in working methodically and efficiently.
Minimum of two years of administrative experience in a management capacity in a complex organization, or an equivalent combination of education and experience.
Strong typing skills.
Proficiency with Microsoft Word, Excel, and Outlook required.

Nice To Haves

Knowledge of Title 26 regulations preferred but not required.

Responsibilities

Answer and direct incoming calls, provide information to callers, and place outgoing calls.
Respond promptly and courteously to guest inquiries or complaints, referring issues to the appropriate individual(s) when necessary.
Prepare, compose, and type correspondence, reports, and other documents.
Perform general office support functions, including copying, faxing, filing, and ordering office supplies. Proficiency using Excel.
Process invoices and purchase requests.
Assist with the financials as needed.
Coordinate travel arrangements and hotel accommodations.
Manage incoming and outgoing mail.
Provide meeting support, which may include: Scheduling and coordinating meetings and conference rooms. Arranging audio/visual equipment and refreshments. Taking meeting minutes when requested. Acting as liaison with other departments and outside agencies.
Handle sensitive and confidential information with discretion.
Assist with special projects and additional administrative tasks as assigned.
Oversee department administrative duties including payroll, scheduling, time-off requests, section assignments, and early outs.
Ensure compliance with all Title 26 policies and procedures.