Office Manager

Lamar Advertising Company•City of Rochester, NY

2d•$29 - $31•Onsite

About The Position

The Office Manager keeps the office spinning right round by keeping our office up-to-date, informed, and organized! If you’re a master of office procedures, our Lamar office procedures, our Lamar office in Rochester, New York, is now hiring a new management team member to help us bring outdoor advertising campaigns to life for brands in Rochester, NY, and the surrounding areas. The purpose of the Office Manager is to oversee all office functions and responsibilities, supervise administrative staff, maintain payroll hours, and work closely with Human Resources on company-wide policies and regulations.

Requirements

Ability to mentor and train other Office Managers and administrative personnel
Must possess effective supervisory skills such as: excellent communication, listening, problem-solving, and a proactive approach to potential issues
Requires an excellent command of the English language, both written and verbal
Skill in speaking with persons of various social, cultural, economic, and educational backgrounds.
Requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines
Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive
Must be able to work independently and as a team member
Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to use fax machines, copiers, scanners, and binding machines
Requires the ability to handle different challenges each day and adequately prioritize those demands
High School Diploma or Equivalent
4 years of experience in outdoor advertising is required. In lieu of experience, a college degree or 6 years of applicable experience in an office environment will be accepted.
Or equivalent combination of education and experience

Nice To Haves

A college degree in Business, Business Administration, or a related field is preferred.
Notary Public Preferred

Responsibilities

Supervise one or more administrative personnel
Maintain accounts receivable for the company. Includes making calls, sending correspondence, updating the ATB (Aged Trial Balance), and communicating with the sales department about past due accounts
Responsible for updating the billing system, including client information, accounts, and contracts.
Maintain accounts payable for the company. Includes processing invoices, recording pertinent information (company, date, amount, etc.), coding invoices to the correct department, and sending invoices to corporate for payment
Act as a liaison for corporate Human Resources. Includes assisting in the hiring and affirmative action process, maintaining employee information, assisting employees with benefit questions, workers’ compensation, and assisting with any other human resource requirements as needed.
Provide administrative assistance to all employees, as needed, such as assisting the sales department in preparing contracts, answering collections questions, providing invoice copies, assisting operations employees with payroll, etc.
Provide information, including compensation, to corporate departments (Payroll, Human Resources, Credit department, Accounts Payable, Accounts Receivable, etc.) as needed.
Run errands as needed. For example, going to the post office for stamps, sending certified mail, making deposits, etc.
Will most likely share or oversee the following administrative duties: answering phones, typing correspondence, inputting and researching data, inputting and ordering production, taking and uploading POP photos, charting responsibilities (digital and/or static structures), and managing social media content
May support Operations with administrative duties such as: maintenance of OSHA logs, handling Operations Manager’s and GM’s expense reports upon request, misc. truck mileage reporting, petty cash, etc.
Complete any special requests/projects from the General Manager, Sales Manager, or Operations Manager

Benefits

A Monday-Friday 8a-5p work schedule
An hourly range of $28.50 - $30.50/ hour, depending on relevant experience and qualifications
120 hours of paid time off (PTO) that increases with tenure
12 paid company holidays, including Presidents' Day and Juneteenth
A comprehensive training program
Career advancement opportunities
Ongoing professional development and internal leadership programs to maximize your career potential
Multiple medical plan options and health savings account
Hospital, Critical Illness, and Accident coverage
Short & long-term disability and paid parental leave
Employee Stock Purchase Plan
401k plan with company match
Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
A people-first culture that invests in connection, community involvement, and transparency around employee feedback