Office Manager

Har-Tru, LLC•Zion, VA

31d•$53,000 - $64,000•Onsite

About The Position

We are a growing sports company (~50 employees) headquartered in Troy, Virginia, seeking a highly organized and proactive Office Manager to serve as the operational backbone of our office and a trusted partner to the President. This is a dual-focus role that blends hands-ons office and facilities management with high-level executive support — ideal for someone who thrives in a fast-paced, mission-driven environment and takes pride in making things run seamlessly. The right candidate is a self-starter who anticipates needs before they arise, manages competing priorities with calm efficiency, and brings both operational discipline and professional polish to every interaction.

Requirements

3–6 years of progressive experience in an executive assistant, office manager, or combined administrative role
Demonstrated experience supporting a C-suite or senior executive in a fast-paced environment
Proven ability to manage facilities, vendors, and office operations independently
Experience supervising or mentoring administrative support staff
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously
Strong written and verbal communication skills; professional and polished in all interactions
High degree of discretion and sound judgment when handling sensitive or confidential matters
Bachelor’s degree in Business Administration or related field; equivalent experience considered

Nice To Haves

Experience in a small company, startup, or entrepreneurial environment where adaptability is essential
Background in sports, athletics, or a mission-driven organization
Familiarity with expense management tools and basic budget tracking
Experience coordinating board or leadership-level meetings, including materials preparation and minutes

Responsibilities

Manage the President’s calendar, scheduling, and prioritization of meetings, calls, and commitments
Coordinate domestic and occasional travel arrangements including itineraries, accommodations, and expense reconciliation
Draft, proofread, and manage confidential correspondence, presentations, and reports on behalf of the President
Prepare agendas, briefing materials, and follow-up action items for leadership meetings
Responsibility of ongoing communications with IP Firm
Handle sensitive and confidential information with the highest level of discretion and professionalism
Oversee day-to-day office operations including supplies, equipment, mail, shipping, and workspace organization
Manage vendor relationships and service contracts (facilities, IT, cleaning, security, equipment maintenance)
Serve as the primary liaison for building management, coordinating maintenance requests and facility needs
Manage office budget line items, process invoices, and track expenses against budget
Ensure the office environment is professional, well-stocked, and operationally sound at all times
Lead the planning and logistics of internal company events, team meetings, and off-site gatherings
Supervise and support one or more administrative/office staff, providing day-to-day direction and mentorship
Coordinate cross-departmental administrative needs and ensure coverage during absences
Maintain and improve office systems, filing structures, and standard operating procedures
Support onboarding logistics for new hires in partnership with HR (workspace setup, equipment, office orientation)
Report Writing such as commission and royalty payments
Assist with special projects and company initiatives as directed by the President