Office Manager

Kiernan Trebach•Washington, DC

2d•$60,000 - $90,000•Onsite

About The Position

We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a diverse working environment while remaining sensitive to the needs of our employees and their families. Kiernan Trebach has become respected for our effective defense of clients ranging from Fortune 100 companies to individuals and small business owners. We take pride in knowing our clients, understanding what they want, and exceeding their expectations. We are seeking an experienced Office Manager to oversee the day-to-day administrative and operational functions of our Washington, DC office. This position will play a key role in ensuring the office operates efficiently and effectively. The Office Manager will oversee office operations, coordinate administrative support, manage vendors and facilities, support attorneys and staff, and serve as a central point of contact for day-to-day office needs. The ideal candidate will be highly organized, proactive, and solutions-oriented, with strong communication and leadership skills. This individual should be comfortable managing multiple priorities, coordinating with Firm leadership and staff, and maintaining a welcoming, well-run, and professional office environment.

Requirements

Significant office management or administrative operations experience
5+ years of office management, office administration, administrative operations, or a related role
Prior experience supervising, managing, or coordinating the work of administrative or office support staff.
Demonstrated ability to manage day-to-day office operations in a fast-paced professional environment.
Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities and competing deadlines.
Experience managing vendors, facilities, office supplies, equipment, and other operational needs.
Experience with budgets, expense management, invoices, purchasing, and vendor relationships.
Strong interpersonal and communication skills, with the ability to work effectively with attorneys, staff, Firm leadership, vendors, and external contacts.
Strong problem-solving skills and a proactive approach to identifying and addressing operational issues.

Nice To Haves

Experience in a law firm or professional services environment strongly preferred.

Responsibilities

Oversee the day-to-day operations of the Washington, DC office and ensure the office functions efficiently and professionally.
Manage and coordinate the work of administrative and office support staff, including assigning responsibilities, prioritizing tasks, and monitoring workflow.
Serve as a resource and point of contact for attorneys and staff regarding office operations, administrative needs, and Firm policies and procedures.
Coordinate office calendars, meetings, events, visitors, and other office activities.
Manage relationships with building management, vendors, service providers, and other external partners.
Oversee office facilities, including maintenance, repairs, security, access, supplies, equipment, and general office upkeep.
Manage office supply inventory and procurement, ensuring appropriate supplies and equipment are available to support daily operations.
Coordinate the purchase, maintenance, and replacement of office equipment, furniture, technology, and other business needs in partnership with appropriate Firm teams.
Assist with office budgets, expense tracking, invoices, purchase orders, and vendor payments.
Review and process administrative invoices and expenses, ensuring accuracy and appropriate approvals.