Administration - PA-Office Manager

Catholic Diocese of Baton Rouge•French Settlement, LA

12d•Onsite

About The Position

The Office Manager supports the mission of the parishes of St. Joseph and St. Stephen by being the backbone of the day-to-day workings of the office. This role involves leading the reception function, managing overall office operations, and providing support for Mass preparations.

Requirements

Experience with general office software and equipment (e.g., Word, email and printers)
Familiarity and comfortability complying with diocesan pagella and policies
Excellent verbal and written communication skills
Comfortable interacting with parishioners, clergy, and volunteers in a professional and welcoming manner
Flexible and dependable
Discreet demeanor: able to handle sensitive parish and personnel information with confidentiality
Strong organizational and multitasking skills
Able to manage calendars, scheduling, and office operations efficiently
Basic problem-solving skills
Proactive and able to anticipate needs in a busy parish environment.

Responsibilities

Receive visitors to the office and respond to their needs.
Recruit, schedule, and train volunteer receptionists.
Oversee the taking of phone messages and in-person messages of parishioners.
Oversee the standardization of processes for routine requests.
Participate at weekly staff prayer, lunch, and meeting.
Oversee parish email, calendar, mail, phone system, and general office operations.
Ensure orderliness of the entire office space, including pastoral meeting room, money counting room, and kitchen.
Sort and date incoming mail, and open mail generically addressed to the parish.
Oversee coordination of hall rentals.
Ensure funeral date/time is communicated to respective parties.
Maintain office equipment and supplies.
Procure food for the Tuesday staff lunch.
Collaborate with Secretary and Media Manager to oversee ministry communications.
Prepare and send annual spiritual/pastoral report to the diocese.
Print bulletin inserts and stuff into bulletins.
Print and fold children’s bulletins.
Ensure weekly Mass materials are prepared and delivered to St Joseph and St Stephen.