Office Manager

Core States Group • Kent, WA

12d • $38 - $44 • Onsite

About The Position

The Office Manager is responsible for the daily front desk presence, employee support, office coordination, mailroom oversight, and engagement activities for the Kent, WA office. This position serves as the primary point of contact for employees, visitors, vendors, and guests, helping ensure the office is welcoming, organized, and operating effectively. The role may supervise a future facilities support position if one is added to the Kent office. You may assist on other project activities in the support of other functions (i.e., Civil Operations, Human Resources, Marketing, Talent Acquisition, etc.). This is a fully in-office role based out of our Kent, WA office and is scheduled from 8:00am–4:30pm PST.

Requirements

• High school diploma, G.E.D equivalent, or an associate degree
• 5-10 years of experience in office administration, office management, front desk operations, employee support, facilities coordination, mailroom operations, or a related office services role preferred.
• Computer and Microsoft Office proficiency.
• Ability to use standard office equipment, including computers, phones, printers, copiers, scanners, postage equipment, and related office tools.

Nice To Haves

• Notary Public Certification
• Prior experience working within an architecture, engineering, construction, interior design, energy, or professional services environment preferred.
• Experience coordinating office events, employee engagement activities, meetings, or workplace gatherings preferred.
• Prior experience providing day-to-day direction or supervision to administrative, mailroom, facilities, or office support staff preferred.
• Experience coordinating vendors, shipping and receiving, office supplies, workplace requests, or general office operations preferred.

Responsibilities

• Serve as the primary front desk representative for the Kent office, greeting employees, visitors, vendors, and guests in a professional and welcoming manner.
• Responsible for opening and closing the office each business day, ensuring the workspace is secured, equipment is powered on/off as required, and the office is prepared for employees and visitors.
• Responsible for answering and directing incoming phone calls in a professional and timely manner, providing general information as appropriate, and ensuring calls are routed to the correct individual or department.
• Provide day-to-day office support to the Kent workforce, including responding to general office needs, coordinating visitor access, and maintaining an organized reception area.
• Plan and coordinate Kent office events, engagement activities, travel, meetings/interviews, celebrations, and workplace gatherings in collaboration with Human Resources and Marketing.
• Oversee current mailroom operations, including incoming and outgoing mail, package handling, shipping, receiving, courier coordination, and related tracking.
• Coordinate office-service support for AEC (architecture, engineering, construction deliverables, including document handling, reproduction coordination, shipment preparation, and delivery-related needs.
• Provide day-to-day direction to the individual supporting mailroom operations.
• Monitor office supplies, shared resources, breakrooms, conference rooms, and common areas to ensure the office remains stocked, organized, and functional.
• Coordinate routine office and facilities-related requests, including vendor visits, maintenance needs, deliveries, and workplace support matters.
• Supervise a future facilities support position if added, including work coordination, prioritization, and general performance support.
• Maintain organized records related to office services, mailroom activity, shipping and receiving, engagement activities, vendor coordination, and general office operations.
• Identify and recommend improvements to front desk processes, office services, mailroom operations, and the overall Kent office experience.
• Communicate regularly with your direct report regarding office needs, service issues, staffing coordination, and operational priorities.
• Responsible for coordinating courier deliveries as needed, including transporting and delivering documents, packages, and other materials between offices, job sites, and external locations.
• Perform other duties as assigned.

Benefits

• Competitive wages and bonus programs, including professional licensure bonuses.
• A strong 401(k) match, with immediate vesting, to help you invest in your future and build your retirement savings with confidence.
• Competitive health benefits including HSA with employer contribution, life insurance options, and supplemental coverage options, giving you the flexibility to select the coverage that best fits your needs and lifestyle.
• Generous PTO to help you recharge, relax, and maintain a healthy work-life balance.
• Team wellness challenges, free virtual gym app, wholesale club membership reimbursement, employee recognition programs, paid parental leave and much more!
• Tuition reimbursement to help advance your education and professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree