Office Manager

Greener Turf Management • Conshohocken, PA

32d • $65,000 - $80,000 • Onsite

About The Position

Greener Turf Management is a growing construction and landscape management company dedicated to delivering high-quality projects and exceptional service. We are seeking an experienced Executive Office Manager who thrives in a fast-paced environment and can provide operational support to ownership while overseeing administrative, financial, and office functions. This is a key leadership position that serves as the operational backbone of our organization, helping ensure smooth communication between the office, field teams, customers, vendors, and executive leadership.

Requirements

• 5+ years of office management, executive assistant, operations management, or administrative leadership experience
• Minimum 3 years of hands-on experience with QuickBooks Online
• Strong understanding of accounting principles, bookkeeping, and financial reporting
• Experience with accounts payable, accounts receivable, and bank reconciliations
• Excellent organizational, communication, and problem-solving skills
• High level of professionalism and confidentiality
• Strong proficiency in Microsoft Office and Google Workspace

Nice To Haves

• Experience in the construction, landscaping, property management, or related trades industry
• Experience with job costing, project accounting, and contractor documentation
• Familiarity with CRM, project management, and scheduling software
• Associate's or Bachelor's degree in Business Administration, Accounting, or related field

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements
• Prepare reports, presentations, correspondence, and business documents
• Coordinate executive communications and follow-up on key initiatives
• Handle confidential company information with discretion
• Oversee daily office operations and administrative staff
• Develop and maintain office systems, procedures, and workflows
• Coordinate communication between office personnel, project managers, field crews, subcontractors, and clients
• Maintain company records, licenses, permits, and compliance documentation
• Manage company financial records using QuickBooks Online
• Process accounts payable and accounts receivable
• Generate invoices, customer statements, and collections follow-up
• Reconcile bank and credit card accounts
• Track job costing and project expenses
• Prepare financial reports and assist ownership with budgeting and forecasting
• Coordinate with external accountants and payroll providers
• Assist with employee onboarding and personnel records
• Support payroll processing and timekeeping review
• Maintain employee files and compliance documentation
• Coordinate benefits administration and employee communications
• Assist project managers with administrative support and project tracking
• Coordinate vendor relationships, purchasing, and subcontractor documentation
• Monitor contract paperwork, certificates of insurance, and project-related records
• Track project deadlines and provide progress updates to leadership

Benefits

• Health Insurance
• Paid Time Off
• Paid Holidays
• Retirement Plan
• Professional Development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree