Office Manager, Bellevue

Rivet Industries•Bellevue, WA

2d•Onsite

About The Position

The Office Manager is responsible for creating an organized, welcoming, and high-functioning workplace that enables employees to do their best work. This role oversees day-to-day office operations, facilities coordination, workplace organization, employee experience, and visitor management while serving as the primary point of contact for office-related needs. The ideal candidate is proactive, detail-oriented, highly organized, and enjoys creating exceptional workplace experiences.

Requirements

3+ years of experience in office management, workplace operations, facilities, or administrative operations.
Strong organizational, multitasking, and problem-solving skills with excellent attention to detail.
Experience coordinating vendors, building management, office supplies, facilities, and workplace logistics.
Experience supporting employee onboarding, visitor management, office events, and employee experience.
Proficiency with workplace tools such as Envoy, Google Workspace/Microsoft 365, Slack, and basic office/IT equipment.

Responsibilities

Purchase, stock, and manage office supplies, snacks, beverages, and other workplace essentials.
Maintain organized storage areas, including shelves, bins, cabinets, and supply rooms.
Ensure shared spaces—including the kitchen, lobby, conference rooms, and common areas—remain clean, organized, and presentable.
Identify opportunities to improve office efficiency and organization.
Manage office layout and workspace planning to support current and future team growth.
Continuously improve the office environment, including décor, furnishings, and overall aesthetics.
Coordinate with building management regarding maintenance, deliveries, access, and facility-related requests.
Work with IT and external vendors to resolve issues with printers, conference room technology, and other office equipment.
Manage incoming and outgoing shipments and package distribution.
Prepare workstations for new employees, including desks, monitors, peripherals, and accessories.
Maintain existing workstations by organizing cables, equipment, and storage areas.
Serve as the local point of contact for new hire onboarding, ensuring workstations, badges, and office logistics are ready before employees arrive.
Partner with IT and People Operations to deliver a seamless onboarding experience.
Manage the visitor registration system (Envoy) and ensure a smooth guest check-in process.
Welcome and host visitors, customers, and interview candidates.
Prepare conference rooms and demo stations for customer meetings and presentations.
Help create a professional and memorable experience for all office guests.
Coordinate catered meals, snacks, and office events.
Plan and organize team activities, celebrations, and off-site events that foster employee engagement.
Capture high-quality photos of office events, team activities, and workplace moments for internal communications and marketing.
Support initiatives that enhance company culture and create an enjoyable workplace environment.