Office Manager - Scottsdale

QE Solar • Scottsdale, AZ

3h • $65,000 - $70,000 • Onsite

About The Position

We are looking for a proactive Office Manager to take full ownership of our day-to-day office experience and administrative operations. You keep the workplace running smoothly, ensure the office is always welcoming and "guest-ready," and proactively handle the details that allow the broader team to stay focused.

Requirements

• Highly Observant: You notice issues before they become problems (supplies, cleanliness, small repairs, scheduling gaps).
• Self-Directed: You don’t need a to-do list to see what needs to be coordinated, replenished, or followed up on.
• Tech-Savvy: Comfortable with Microsoft Office (Excel/Outlook/Teams) and able to learn new admin or facilities request tools quickly.
• Reliable & Trustworthy: You take pride in being the person the team counts on to keep the office running smoothly.
• Prolonged periods of sitting and working at a computer workstation
• Frequent use of hands and fingers to operate a computer, keyboard, and standard office equipment
• Ability to view multiple monitors and analyze data for extended periods
• Effective verbal and written communication skills, including participation in meetings and technical discussions
• Occasionally standing, walking, and moving throughout the office or facility
• Ability to lift and carry up to 15 pounds, as needed

Responsibilities

• Maintain a tidy, welcoming reception and common area.
• Monitor and restock office, kitchen, and restroom supplies proactively.
• Coordinate with vendors (cleaning crews, repair techs, and any service provider).
• Handle incoming mail, packages, and basic administrative tasks.
• Support basic office onboarding logistics (badges/access requests, workspace readiness) and coordinate internal office announcements as needed.
• Maintain simple office trackers (vendor contacts, recurring service schedules, supply par levels) and help route invoices/receipts to the right owner.
• Coordinate the office calendar.
• Coordinate internal meetings, team gatherings, and office events, including scheduling, vendor coordination, catering, room setup, and day-of support.
• Provide executive support as needed, such as calendar coordination, meeting logistics, travel arrangements, expense tracking, and preparation of basic materials or agendas.
• Anticipate priorities and help ensure leaders and guests have a seamless, professional experience during office visits and events.

Benefits

• 100% paid employee premium on health benefits
• additional dependents at low costs and great plans for Health, Dental, Vision, FSA or HAS
• Wellbeing and Employee Assistance
• Perks at Work Marketplace for discounts on gym memberships, classes, tech, vacations, tickets, and more
• Family Building and Adoption Assistance Programs
• Learning & Development Opportunities
• Discounted Life & Disability Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed