Office Manager

BELFOR CANADA INC.•Toronto, ON

3d•CA$55,000 - CA$65,000•Onsite

About The Position

As the Office Manager at BELFOR, you’ll play a pivotal role in driving the efficiency and success of our local operations. This position combines leadership, administration, financial coordination and people management to ensure our team thrives in a professional, organized, and positive environment. You will oversee daily office operations, manage Accounts Payable processes including invoice tracking, vendor communications, and timely payments, support Human Resources functions, and act as the go-to resource for staff and management alike. Your leadership will directly contribute to a smooth-running office, accurate financial operations, a motivated team, and the achievement of organizational goals.

Requirements

High School Diploma or GED.
Proven leadership and team management experience.
Strong proficiency with Microsoft Office Suite and Google Suite.
Excellent written and verbal communication skills with professionalism.
Strong organizational skills with the ability to multitask and meet deadlines in a fast-paced environment.
Ability to work independently and collaboratively.
High attention to detail and commitment to safeguarding property and information.

Nice To Haves

3+ years of experience in an office management or administrative role.
Previous experience in the restoration industry.

Responsibilities

Oversee day-to-day office operations, ensuring compliance with BELFOR policies, local regulations, and health & safety standards.
Lead and support Office Coordinators, Administrators, and Project Manager Assistants.
Manage scheduling, vacation approvals, and workload distribution for direct reports.
Partner with HR to support recruitment, onboarding, training, and performance management.
Address employee concerns, manage conflict resolution, and administer disciplinary actions as needed.
Develop annual project plans, budgets, and workflow processes.
Conduct regular meetings to align teams with goals and departmental updates.
Manage accounts payable processes, including invoice review, coding, approvals, and timely payment processing.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Maintain accurate financial records and ensure compliance with company policies and audit requirements.
Oversee payroll, invoicing, and payment follow-ups.
Prepare reports, analyze office performance, and recommend improvements.
Ensure high standards of customer service and reception coverage.
Maintain accurate training records and ensure compliance with company requirements.
Support safety initiatives and ensure employee awareness of policies.
Perform other reasonable duties as assigned.