Office Manager

Knudtsen Chevrolet•Post Falls, ID

18d•Hybrid

About The Position

Knudtsen Auto Group in Post Falls is looking for a driven, detail-oriented Office Manager to join their team. This is a long-term career opportunity within a family-owned business built on strong relationships, integrity, and passion for excellence. The Office Manager will play a critical leadership role, overseeing accounting operations, mentoring office staff, ensuring financial accuracy, and supporting dealership performance. This role involves close collaboration with leadership and a direct impact on daily operations and long-term success. The company values its employees and invests in their growth and success, fostering a positive, team-focused culture.

Requirements

Basic computer skills, working ability of Word, Excel, etc., and ability to learn database management software.
Proficient oral and written communication skills, and the ability to read and interpret documents.
Have a valid driver’s license.
Pass a motor vehicle report and possess a safe driving record.
Pass a criminal background check and drug test.
Also subject to random drug testing at the company’s request.

Nice To Haves

Bachelor’s Degree in Business Administration is preferred.
4-6 years of previous automotive accounting experience, or educational equivalent, is preferred.

Responsibilities

Partner with Controller for all hiring.
Train and supervise office personnel.
Assist Controller with preparation of monthly financial statements according to dealership guidelines with the manufacturers' format and timeframe.
Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
Reconcile the bank account and provide a daily cash report.
Controls petty cash amounts for dealership and sales department.
Provides department managers with detailed financial and management reports.
Review entries made by accounting staff, body shop CSR and service Warranty Administrator.
Investigate unusual entries.
Reconcile select accounts/schedules.
Approves adjustments to inventory and receivable accounts.
Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
Assists to close month by processing accounting month-end within 10 business days.
Participates in the preparation of short and long-term forecasts as requested by the Controller.
Assists in completion of annual review/audit.
Ensures compliance with all government regulations.
During month end, prepare manager bonuses and commissions to be paid out for payroll.
Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
Administers charge-backs to F&I and charge-backs to vehicle gross.
Prepares sales commission/chargeback detail reports.
Manages the payoff of vehicle floor plan and works with bank representatives.
Approves new charge accounts and oversees collection of past due accounts.
Compiles information and prepares reports as requested by management and/or dealer principal.
Understand and be able to provide support to the office team with titling, vsc/ancillary products, etc.
Cross-trains a qualified substitute.
Maintains a professional appearance.
Attends managers meetings as requested.
Process and post payroll.
Post body shop repair orders in DMS.
Other tasks as assigned.

Benefits

Competitive pay
Strong benefits package
Comprehensive health coverage (medical, dental, vision)
401(k) retirement plan
Paid time off
Career advancement & training opportunities
Employee discounts
Wellness perks (on-site fitness room)
Employer sponsored health insurance - medical, dental, vision – for employees and dependents
Life insurance plans
Paid holidays
Sick pay
Paid vacation
Employee purchase discounts
401(K) Retirement Savings Plan
Community service opportunities
Fitness room
Training assistance