Office Manager

Atmus•Nashville, TN

13d•Onsite

About The Position

At Atmus, employees are viewed as people first, then colleagues. We give you the freedom and flexibility to do what you’re good at and make an impact. Work alongside today’s most innovative thinkers and help shape the future with Atmus. We are looking for a talented Office Manager to join our team! In this role, you will make an impact by enabling and ensuring the site is safe, available, operational and demonstrates the culture and character of the organization. You will receive visitors and support individual, department, or site staff by promptly, courteously and accurately addressing requests for assistance. You will act as an extension of senior management ensuring a positive customer experience while being the representative of senior management to others. You will provide support to the admin team facilitating any on-site meetings, activities and events. You will perform numerous duties, including scheduling meeting rooms, supporting visitors, event planning and coordination, and answering questions and requests for some of the executive leadership team. You will perform activities under limited supervision.

Requirements

Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Ensures accountability - Holding self and others accountable to meet commitments.
Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Hospitality – Ability to create an environment and experience that goes beyond the customer’s expectations by serving their needs.
Safety – Relentless focus to ensure the facility environment is clean, organized and safe and the people in the facility are protected, aware and understand how to operate in emergency situations.
Learning Oriented – An active learner who desires to learn and try new things.
Agile & Flexible – Someone who is adaptable to new situation and able to react to new situations and experiences.
Ability to work in a fluid and dynamic environment.
High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

Nice To Haves

Previous office management, reception, executive admin, or hospitality services are desirable.
Other transferrable experience considered.

Responsibilities

Acts as the organization's first point of contact for visitors and/or callers while ensuring professional communication.
Receives and directs calls in a courteous and efficient manner.
Welcomes visitors, ensures and maintains proper sign-in documents and explains/follows safety procedures.
Completes all incoming and outgoing mail requirements, including courier services and manages maintenance of the postage machine as applicable.
Schedules appointments, meetings and books conference rooms.
Orders lunch for both employees and visitors.
Manages the office supplies stockroom, places office supplies orders and maintains effective administration.
Contacts vendors and suppliers as requested to advise of plant/site shutdowns and other disruptions in service.
Maintains badges for new hires, contractors and visitors.
Supports administrative projects as assigned.
Provides other administrative support activities where required.
Ensure all maintenance issues are identified and provide appropriate response and resolution.
Act as a site health, safety, and environmental team member and will be responsible for monthly reporting.
Manage and keep up to date site level documentation.
Responsible for implementing the site strategy and plan.