PMC: Office Manager

Penske Media • New York City, NY

4d • Onsite

About The Position

Penske Media Corporation (PMC) is a leading independent global media and information services company. We are adding to staff and hiring an Office Manager to join our team in our Midtown Manhattan office. This is a new role on our service-oriented facilities team to meet the needs of our growing company. Our facilities team works onsite 5 days/week and we are proud of the work we do in keeping our facilities safe and clean for all employees and guests. The team values people and team-building skills and can anticipate needs before they arise.

Requirements

• 3 years of Administrative and Facilities experience
• Knowledge of facilities best practices and safety guidelines
• Ability to handle multiple competing priorities and pressure in a fast-paced environment
• Proficiency in Microsoft Office and Google Docs, Slack, Jira, Coupa, and Building Engines
• Detail oriented with strong organizational, multi-tasking, and time management skills
• Excellent customer service skills
• Must be able to lift, pull or push up to 30lbs
• Demonstrates a sense of urgency and a propensity for action

Responsibilities

• Contribute to a happy, healthy, high-performance team, assist with the coordination of company-wide cultural engagement initiatives, and represent PMC’s core values in everything you do.
• Anchor the reception desk, greeting and directing visitors with a warm, welcoming disposition to ensure an excellent first impression.
• Ensure reception area, mail room, and lobby area are always professional-looking, safe and clean.
• Work closely with the Facilities Specialist and building Security to manage deliveries, couriers, access, and other building-related issues as they arise.
• Manage key card access.
• Supervise the Facilities Ticketing System to ensure all requests and concerns are handled in a professional and timely manner by the Facilities team.
• Coordinate with Human Resources, IT, and the Facilities team, to ensure each new hire’s first day includes a clean desk with supplies & nameplate, computer set-up, access/parking card, and welcome packet.

Benefits

• PMC-Paid Healthcare with no employee paycheck contributions on medical, dental, and vision for you and your family.
• Flexible Spending Accounts (Healthcare, Dependent Care & Commuter)
• Employee Assistance Program
• Life Insurance
• Short- & Long-Term Disability
• Paid Parental Leave
• 401(k) Retirement Plan with an Employer match
• Company discounts and perks including Pet Insurance, Home & Auto Insurance, Mortgage discounts, and a variety of other savings on wellness, lifestyle, and financial essentials.
• Flexible Vacation Policy

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed