Office Manager

Academy Bus•West Palm Beach, FL

13d•$55,000 - $60,000•Onsite

About The Position

Academy Bus is seeking an Office Manager to join our West Palm Beach team. In this multi-faceted role, you will support the General Manager, Safety, and Operations teams. Your primary focus will be managing human resources administration, office operations, and day-to-day administrative tasks in a fast-paced environment.

Requirements

Proficiency in Microsoft Office (Outlook, Word, and Excel).
Proven experience in administrative or operations support roles.

Nice To Haves

Prior administrative support experience in HR or recruiting is highly desired.

Responsibilities

Serve as a point of contact for employee questions, track attendance, and facilitate open communication.
Manage candidate flow including walk-ins, phone inquiries, application reviews, interview scheduling, and candidate communication.
Coordinate background checks, motor vehicle reports (MVR), drug testing, and physicals.
Update HR systems and process paperwork for hiring, terminations, status changes, and leaves of absence.
Assist with benefits enrollment and track eligibility for sign-on or referral bonuses.
Create and maintain driver qualification files and official employee documentation.
Coordinate the ordering and replenishment process for new hire uniforms.
Review charter paperwork and schedules, track time-off requests, and provide impact notes to the payroll department.
Assist with localized accounts payable (AP), accounts receivable (AR), and petty cash management.
Order office supplies and coordinate office cleaning services.
Input mileage and fuel data into the maintenance tracking system.
Perform other administrative tasks as assigned by leadership.