Lycoming County Extension Office Manager

Penn State University • Lycoming County, PA

10d • $40,608 - $58,836

About The Position

Penn State Extension in Lycoming County is seeking a detail-oriented Office Manager to provide comprehensive office management, financial oversight, and program support. This role ensures smooth daily operations and supports key initiatives including the 4-H and Master Gardener programs. This position is funded for 3 years; continuation past 3 years will be based on university need, performance, and/or availability of funding.

Requirements

• Proven administrative experience, preferably in an educational or nonprofit setting.
• Knowledge of Penn State systems (SAPConcur, SIMBA, Workfront, ServiceNow) and procedures and Extension programming and operations is required.
• Strong organizational, communication, and customer service skills.
• Experience with CRM platforms, especially Salesforce.
• General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience
• PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.
• Valid driver’s license and successful completion of a motor vehicle records check.
• Applicants must be authorized to work in the U.S.

Nice To Haves

• Proficiency in social media and basic graphic design tools is desirable.

Responsibilities

• Manage financial accounts in compliance with Penn State accounting procedures, including budget monitoring, expenditure processing, receipting, bank deposits, and reconciliation.
• Serve as purchasing agent for office supplies and publications; maintain office equipment.
• Act as primary liaison for internal and external contacts; provide front-line customer service and general office support.
• Coordinate scheduling for staff, educators, and departmental meetings; manage calendars and appointments.
• Support program promotion by assisting educators with flyers, brochures, media releases, and publication management.
• Maintain and update CRM databases (Salesforce); assist with communications and volunteer management.
• Track volunteer clearances and hours; must have experience with Connect (Master Gardener) and Zsuites (4-H).
• Assist with planning and setup of workshops, classes, and special events; manage meeting space logistics and security requirements.
• Support social media and website communications (Facebook, PLONE, Twitter); draft and distribute press releases for Extension programs.

Benefits

• Comprehensive medical, dental, and vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED