Office Manager

Bessemer Trust • Atlanta, GA

4d • Hybrid

About The Position

The Bessemer Trust office is looking for an Office Manager to join their team. This role will be responsible for supporting the Head of the Office (Regional Director), as well as the Client Advisors and Wealth Advisors, collaborating with our Corporate Real Estate Team ensuring the office operates smoothly and collaborating with our Marketing team to coordinate local conferences and events.

Requirements

• Bachelor’s degree and a minimum of 2-5 years of prior experience as an Office Manager and/or Executive Assistant
• Adaptable and versatile skill set
• Outstanding phone skills
• Experience with Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail
• Ability to quickly grasp systems/technologies used at Bessemer
• Excellent organizational skills, including the ability to handle multiple tasks simultaneously
• Thoughtful interpersonal skills and comfort working within a team
• Good working knowledge of office technology (PCs, printers, copy machines, etc.)
• Exceptional verbal and written communication skills

Responsibilities

• Manage calendars effectively
• Handle travel arrangements
• Prepare timely and thorough expense reports
• Screen incoming communications and route for follow-up
• Communicate effectively with both internal and external contacts including significant prospect and client relationships
• Maintain client confidentiality and information security
• Organize meetings, luncheons, office events and interviews as needed
• Establish effective working relationships with colleagues and external contacts and may be asked to provide flexible support to other Managers
• Act as receptionist for the office
• Manage office mail, including receiving and distributing incoming packages and mail, preparing outbound FedEx shipments, and maintaining office supply and shipping inventory
• Liaise with firm’s HR, IT and Corporate Real Estate Teams as needed, particularly for new hire onboarding responsibilities
• Maintain working relationship with property management for day-to-day operations reporting and resolving issues, respond and provide on-site support for after-hour emergencies when needed (i.e. building shutdowns)
• Access card administration, maintain life/safety protocols, support renovation projects
• Vendor management – contracts, maintenance, cleaning, supplies, includes ordering supplies to ensure the office is well stocked
• Hands-on approach to ensure office is always presentable, with a focus on client facing spaces

Benefits

• Competitive base salary plus discretionary annual bonus for select positions
• A 401(k) plan with a generous annual profit-sharing contribution
• Personalized development and career opportunities, including tuition reimbursement support
• Comprehensive medical, dental, and vision plans with zero contributions for employee coverage
• Employee assistance (EAP) and wellness programs
• Paid time off and paid parental leave
• Employer-paid life insurance and short- and long-term disability coverage
• Legal services and financial wellness plans at no cost to employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level