Office Manager (AdminMM_P0)

Air Combat Effectiveness Consulting•Lexington Park, MD

7h•$90,000 - $115,000

About The Position

ACE is seeking a highly organized and proactive Office Manager to provide administrative and operational support in a dynamic division environment, with financial-support and agreement-management responsibilities anticipated to transition to the role in the future. The position supports day-to-day coordination and documentation, facilities and workspace needs, personnel-security and access processes, shipping and receiving, and secure laboratory activities. The role also maintains accurate records and serves as a point of contact across administrative, facilities, security, and logistics workflows. The Office Manager will support laboratory access and security procedures, maintain laboratory rosters and directed Top Secret inventory records, and coordinate shared laboratory-space development. Future responsibilities include tracking division funding and work agreements, supporting contract actions, and coordinating related paperwork. These future duties do not include Contracting Officer’s Representative (COR) responsibilities. The position requires a Business, Management, Technical, or Scientific BS or BA from an accredited college or university. An AS or AA in one of those fields plus four additional years of recent and relevant experience, or six additional years of recent and relevant experience without the degree, may substitute for the BS or BA. The position also requires at least four years of recent and relevant experience in program management, technical, or business analysis, including two years supporting technical efforts for the Department of War (DOW). Experience processing program acquisition, funding, and contract documentation for military programs, as well as program/project management support, earned value management, and scheduling, is required. The candidate must be eligible to obtain and maintain a Top Secret security clearance.

Requirements

Must be eligible to obtain and maintain a Top Secret security clearance.
Demonstrated ability to professionally manage administrative, facilities, personnel-security, and operational support requirements in a fast-paced environment.
Strong organizational skills.
Strong written and oral communication skills.
Customer-service focus.
Strong record-management skills.
Ability to work independently.
Demonstrates initiative.
Strong learner who takes direction well.
Experience supporting an office, division, laboratory, program office, or similar operational environment.
Familiarity with personnel-security, access-control, facilities, procurement, and administrative processes.
Proficiency with Microsoft Office applications and digital collaboration platforms.
Ability to handle sensitive information appropriately and maintain accurate, timely records.
Business, Management, Technical, or Scientific BS or BA degree from an accredited college or university; allowable substitutions are an AS or AA in one of those fields plus four additional years of recent and relevant experience, or six additional years of recent and relevant experience without the degree.
At least four years of recent and relevant experience in a program management, technical, or business analysis discipline.
At least two years of recent and relevant experience supporting technical efforts for the Department of War (DOW), included within the required four years.
Experience processing program acquisition, funding, and contract documentation for military programs.
Demonstrated experience in program/project management support, earned value management, and scheduling.

Responsibilities

Manage Government Purchase Card (GPC/P-Card) ordering in accordance with applicable policies and procedures.
Submit, track, and manage BASICs requests.
Coordinate Defense Information System for Security (DISS) actions, including personnel-security and visit requests.
Manage division seating assignments, workspace requirements, and related coordination.
Serve as the division point of contact for facilities, infrastructure, maintenance, and service requests.
Maintain division shared calendars, digital collaboration workspaces, rosters, and contact directories.
Serve as the point of contact for shipping, receiving, and package accountability.
Coordinate and submit division access documentation, including SAARs, onboarding paperwork, access requests, Common Access Card (CAC) requests, and other required administrative forms.
Maintain office-supply inventory and coordinate replenishment.
Maintain laboratory access rosters and coordinate access approvals and updates.
Support implementation and oversight of laboratory access-control procedures and workspace security protocols.
Maintain accountability of Top Secret inventory and associated records, as directed.
Coordinate shared laboratory-space development, including furniture, layouts, infrastructure requirements, and workspace improvements.
Monitor laboratory workspaces for compliance with established security, safety, and access procedures, and elevate issues to appropriate leadership or support offices.
Anticipated future responsibility: Maintain financial tracking spreadsheets for direct division funding, including spend plans and ROMs.
Anticipated future responsibility: Track work agreements, funding-support documentation, and associated administrative records.
Anticipated future responsibility: Support division and department management on contract actions.
Anticipated future responsibility: Coordinate supporting paperwork for agreements and funding actions; these duties do not include COR responsibilities.