Office Manager

Braeburn•Plymouth Meeting, PA

3d•Hybrid

About The Position

The Office Manager will oversee and streamline all administrative and operational functions within the HQ office. This role requires a proactive individual who can manage vendor relationships, coordinate facilities and services, and ensure seamless support for Braeburn staff and leadership. Working closely with the HR team (primarily the Sr. Generalist, HR Operations) and the Finance team, the Office Manager will serve as the central point of contact for internal stakeholders, external partners, and service providers.

Requirements

Reliable and trustworthy
Exceptional organizational and multitasking abilities with a keen attention to detail
Strong written and verbal communication skills for interacting with staff, vendors, and leadership
Vendor negotiation and contract management experience
Proficiency in Microsoft Office Suite, intranet platforms, telephony systems, and AI tools
Basic IT literacy and comfort coordinating with technical teams
Ability to maintain confidentiality and exercise discretion
Resourcefulness and problem-solving mindset under tight deadlines
Minimum of 3 years of office management, administrative, or operations support experience
Demonstrated track record managing vendors, facilities, and office budgets
Prior experience supporting IT onboarding processes and systems administration

Nice To Haves

Bachelor’s degree in Business Administration or a related field, preferred

Responsibilities

Manage contract negotiations and facilitate the vendor onboarding process
Facilitate work orders and maintenance with building vendors and property management
Oversee vendor performance, renewals, and relationship management for professional services
Review and approve vendor invoices, ensuring timely payment and budget compliance
Coordinate reservations for meetings, events, and hotel accommodations
Place and track daily lunch orders and catering for meetings and team events
Maintain inventory and process orders for office supplies, ensuring cost-effective purchasing
Sort incoming mail, prepare outgoing shipments, and manage courier services
Support IT onboarding for new hires, including monitoring IT equipment levels, fulfilling hardware requests, and preparing equipment for shipping
Administer the office phone system, manage extensions and voicemail setup, and troubleshoot connectivity issues
Assist with maintenance of the company intranet, online company store for branded merchandise, and other software administration
Greet and manage office visitors and maintain accurate visitor logs
Distribute staff communications as needed
Other administrative duties as assigned