Office Manager

Aston Carter•Jacksonville, FL

14d•Onsite

About The Position

We're currently hiring for an Office Manager on behalf of one of our clients in Jacksonville, FL! This is a Contract to Hire position based out of Jacksonville, FL. This is a fully onsite position in Jacksonville, FL.

Requirements

Proficiency in Microsoft Outlook, Word, and Office.
Calendar management and meeting setup.
Experience in ordering supplies and supporting executive staff.
Administrative support skills.
Excellent greeting and customer service skills.
Experience in schedule management, filing, and office support.
Proficiency in Excel, Outlook, typing, and general computer/internet skills.
Strong interpersonal and communication skills.
Attention to detail and problem-solving abilities.
Eagerness to learn and tackle greater responsibilities.

Nice To Haves

Bilingual English/Spanish is a plus.

Responsibilities

Welcome and assist visitors with a professional demeanor.
Update the welcome TV for guests and new employees.
Direct visitors and deliveries to appropriate personnel.
Answer, screen, and route incoming calls; take accurate messages for senior management.
Keep the intranet current by posting weekly safety minutes and new hire announcements.
Maintain a fully stocked supply inventory and ensure timely restocking.
Sort incoming mail and manage outgoing mail for timely delivery.
Prepare FedEx labels and ensure packages are sent daily.
Assist with onboarding by taking badge photos, creating user profiles, and guiding new hires.
Maintain the professional appearance of conference rooms, training rooms, and the kitchen.
Manage conference room calendars and assist with scheduling and catering coordination.
Anticipate the needs of office personnel to support productivity.
Review and code invoices promptly and accurately.